Job Title: Project Coordinator Salary Grade: 11B (Group AA)

Division/Department: Court Operations/Information Services Salary: $72,300.80

Reports To: Project Manager Date Posted: 7/6/263

FLSA Status: Exempt Last Revised: 6/15/26

Benefits of Employment

Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

Paid Time Off: Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

Retirement: Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

Job Summary

The Project Coordinator assists with the planning, coordination, implementation, and ongoing support of strategic projects and operational initiatives throughout the Court. The initial assignment for this position will be supporting the development and implementation of the Court's new community correctional facility, including coordination of project activities, operational planning, stakeholder engagement, implementation efforts, and facility readiness activities necessary to support a successful opening.

Working under the direction of the Project Manager, the Project Coordinator serves as a liaison between Court departments, community partners, vendors, contractors, treatment providers, government agencies, and other stakeholders to support project objectives and ensure successful outcomes. The successful candidate will possess strong technical aptitude, exceptional organizational skills, and the ability to effectively engage with diverse stakeholders, facilitate discussions, and build productive working relationships across a broad range of professional and community groups.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

Coordinates project activities, timelines, deliverables, and follow-up tasks across Court Departments and external stakeholders to support successful project execution, implementation, and change management.

Assists with planning and implementation activities related to the Court's community correctional facility, including operational readiness, policy and procedure development, stakeholder coordination, training activities, and implementation planning.

Maintains project documentation, meeting notes, project schedules, status reports, action item logs, and related records to support project organization, communication, and accountability.

Utilizes project management, collaboration, reporting, and business productivity tools to organize project activities, track deliverables, analyze information, and communicate project status.

Develops reports, presentations, dashboards, meeting materials, and project documentation using a variety of software applications and data sources.

Coordinates meetings and serves as a point of contact between Court staff, vendors, treatment providers, contractors, government agencies, and community partners involved in project activities.

Facilitates meetings and working sessions involving diverse stakeholder groups, helping participants identify issues, evaluate alternatives, build consensus, resolve conflicts, and advance project objectives.

Assists with gathering and documenting business requirements, workflows, operational needs, and process improvement opportunities for technology, operational, and facility-related initiatives.

Coordinates testing, training, implementation, and rollout activities for system enhancements, new processes, operational procedures, and other project deliverables.

Monitors project risks, issues, dependencies, action items, and implementation progress and communicates updates to appropriate stakeholders.

Establishes and maintains productive working relationships with Court staff, community partners, service providers, government agencies, vendors, consultants, and other stakeholders.

Assists with evaluating workflows and operational processes to identify opportunities for improved efficiency, standardization, compliance, and service delivery.

Supports grant-funded initiatives by assisting with project tracking, documentation, reporting, and coordination activities as required.

Prepares project communications, presentations, reports, and status updates for leadership, committees, and stakeholders.

Performs other duties as directed.

Supervisory Responsibilities

Has no direct supervisory responsibility for staff members.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Working Conditions

Works in a general office setting with moderate noise levels.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Demonstrated technical aptitude and the ability to quickly learn and effectively utilize new software applications, business systems, project management platforms, and technology tools.

Proficiency with Microsoft Office applications, including the ability to create professional documents, presentations, spreadsheets, reports, and meeting materials.

Ability to learn and utilize project management and work management platforms such as Jira, Smartsheet, Microsoft Teams, Microsoft Sharepoint, or similar tools.

Working knowledge of project management principles, business process improvement methodologies, and change management practices.

Strong analytical and organizational skills, including the ability to gather information from multiple sources, identify key issues, evaluate alternatives, and communicate recommendations.

Demonstrated ability to facilitate productive discussions among individuals with differing perspectives, priorities, and interests while maintaining professionalism, neutrality, and a focus on project objectives.

Strong interpersonal and relationship-building skills, with the ability to work effectively with judges, court staff, government agencies, community organizations, service providers, vendors, consultants, and members of the public.

Ability to communicate complex information clearly and effectively, both verbally and in writing, to technical and non-technical audiences.

Demonstrated ability to work independently, exercise sound judgment, and manage multiple priorities in a fast-paced and evolving environment.

Education and/or Experience

Bachelor's degree in Business Administration, Public Administration, Criminal Justice, Social Work, Information Systems, Project Management, or a related field; or an equivalent combination of related experience and education, where 2 years of related experience = 1 year of college.

AND

Three (3) years of professional experience in one or more of the following areas: Juvenile justice, courts, corrections, behavioral health, residential treatment, child welfare, or a related public-sector environment; Project coordination, project management, program administration, operational planning, implementation, or process improvement initiatives; or facility development projects, technology implementations, or organizational change initiatives.

Licensure or Certification Requirements

None

Court Expectations of Employee

In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job and exhibit a professional and respectful demeanor with all Court employees.

Court Mission Statement

To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

Application Procedure

Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:

• The deadline to apply is _7/13/26__.
• Please visit https://juvenilecourt.applicantstack.com/x/openings-internal to complete and submit the Job Posting Response Form to the Human Resources Division.
• The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.
• If you do not meet the minimum requirements, you can submit a waiver to Human Resources. Please refer to the Employee Handbook Policy number 1.02.04.

External Applicants:

• This position will remain posted until filled.
• Please visit https://juvenilecourt.applicantstack.com/x/openings to view this posting and to complete and submit the Application for Employment.

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