LOCAL APPLICANTS ONLY

AHL’s office in downtown Honolulu is seeking a Payroll Accountant to join our highly creative and collaborative team. The successful candidate for this position will be highly organized, detail-oriented, energetic, and team-oriented. The Payroll Accountant will coordinate and perform the payroll functions of the Company, including payroll processing, maintaining all payroll records, and making payroll tax deposits and reports. This position also prepares the required payroll journal entries. They will assist the Chief Financial Officer and Human Resource Manager in all phases of payroll accounting and employee benefits as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• General knowledge of payroll systems.

• Input new hire information and update as needed.

• Maintain and update process documentation and internal controls for payroll operations to ensure accuracy and compliance

• Address payroll discrepancies and respond to employee inquiries promptly

• Process payroll including preparing batches, final paychecks, bonuses, deductions, adjustments, and special payments, and maintaining accurate employee and payroll records such as pay rates, leave balances, accrued PTO, and employment information

• Experience with third-party payroll providers (e.g., ADP).

• Comprehensive posting of payroll and reconciling the payroll register to the general ledger. Review and verify the accuracy of payroll data before processing.

• Track and manage employee benefits and liaison with benefit providers.

• Review and approve employee expense reimbursements and reports in line with internal guidelines and the Company Purchase & Expense Policy

• Experience with bookkeeping and accounting procedures related to payroll, AP, and AR processes.

• Manage payroll and timesheet job cost systems; oversee all aspects, including time sheets, deductions, benefits accounting, disbursements, labor distribution, and budget reports.

• Prepare and distribute labor and work-in-progress reports to management.

• Responsible for federal withholding, FICA, FUTA, and SUTA tax returns and payments.

• Use the accounts payable system to code, vouch, and pay payroll-related costs; prepare reconciliations.

• Manage petty cash fund, including cash distribution, replenishment, recording, and reconciliations.

• Thoroughly review and reconcile both bank statements and credit card statements, ensuring all transactions are accurately matched, and discrepancies are identified and addressed. Verify each entry for accuracy and confirm that all purchases and payments are correctly recorded.

• Processing and verifying employee expense reports, ensuring compliance with company policies, and accurately reimbursing employees for approved expenses.

• Oversee employee benefits, including health insurance, TDI, long-term disability, and life insurance.

• Assist in project accounting and perform other duties as assigned by management.

• Collaborate with the HR Manager to ensure accurate employee data in the payroll system

Requirements:

• An Associate Degree (A.A.) or Bachelor's Degree in Accounting from a two-year college or technical school is preferred. A minimum of three years of experience in payroll accounting and bookkeeping.

• Extensive knowledge of payroll functions, including preparation, balancing, internal control, and payroll taxes.

• Excellent organizational skills and attention to detail.

• Strong analytical and problem-solving skills and ability to research matters and propose solutions.

• Ability to set priorities and meet deadlines.

• Working knowledge of benefits programs including health insurance, long-term disability, life insurance, supplemental insurance, flexible spending account, and 401(k).

• Strong computer skills and proficiency in accounting software, as well as programs like MS Excel, Word, Adobe, and Outlook, are essential.

• Experience with Deltek software is preferred but not required.

We invite dedicated professionals with experience in payroll processing and a solid understanding of accounting principles to apply for this position. Join our team and help ensure the smooth operation of our organization's payroll functions.

Please send a resume to Molley Walker, HR Manager, at mwalker@ahl.design.

Job Type: Full-time

Pay: $64,728.00 - $68,904.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Education:

• Bachelor's (Required)

Experience:

• Payroll: 2 years (Required)
• benefits program: 2 years (Required)

Work Location: In person