CEIBA is an ultra-luxury residential real estate developer originating from the French Riviera. The company specializes in creating and developing exclusive properties in South Florida and Europe. CEIBA’s signature is rooted in the French “Art de vivre”, combining elegance, aesthetics, and a strong attention to detail in every project. Working with leading architects and designers, the company delivers exceptional residences that offer a unique living experience, blending refined architecture, lush environments, and high-end amenities.

We are seeking an Administrative Assistant and Personal Assistant to the President to serve as a trusted right-hand to the President while also supporting the project teams on administrative matters.

This role combines:

· Personal assistance of the President

· Administrative and accouting coordination of luxury construction projects

This position combines two core dimensions: acting as personal support to the President and working closely with the project team on administrative operational follow-up.

Fluent french, english and spanish mandatory

Key Responsibilities

• Personal Support

· Manage a complex calendar across multiple time zones

· Coordinate business and personal travel, both domestic and international

· Organize meetings, prepare materials, and ensure follow-up

· Act as a gatekeeper for communications and priorities

· Manage expenses, documentation, and administrative workflows

· Coordinate vendors and key stakeholders

· Coordinate household staff and service providers

· Manage vehicle logistics and maintenance

· Manage real estate assets and related logistics

· Ensure the smooth day-to-day organization of the President’s life

• Aministrative Project Coordination

In coordination with the Project Manager, the role provides administrative and operational support across the following areas, without holding sole responsibility for all deliverables.

Contract and Administrative Coordination

· Draft and manage contracts for subcontractors, suppliers, and vendors

· Ensure proper contractual follow-up and compliance

Administrative follow-up

· Monitor invoices and payments

· Ensure consistency between invoices, payments, and project budgets

· Track lien releases before payments are made

· Monitor subcontractor insurance policies and renewals

· Track permits and sub-permits

· Maintain and update project data in Buildertrend

· Track schedules, milestones, and documentation

· Coordinate with project stakeholders

Check our website : https://www.ceiba.us/

Pay: $50,000.00 - $60,000.00 per year

Language:

• French (Preferred)

Work Location: In person