Virtual Assistant

Job Overview

Ian Knapper, an internationally-recognised master stonemason renowned for creating bespoke stone staircases and luxury fireplaces of exceptional quality, is seeking a highly organised and professional Virtual Assistant. This is a full-time, remote position for a candidate based in San Diego, California, United States. The successful candidate will provide comprehensive administrative support, ensuring the smooth and efficient operation of a business synonymous with high-end, one-of-a-kind designs. You will be a key part of a small team, supporting a world-class craftsman. This role offers a competitive hourly rate of $25 - $35 USD per hour.

Responsibilities

• Manage and maintain calendars, schedule appointments, and coordinate meetings with high-profile clients and suppliers.
• Handle email correspondence and client enquiries promptly and with the utmost professionalism.
• Prepare, format, and edit documents, reports, and presentations for internal and external use.
• Act as a first point of contact, liaising with clients, architects, and partners in a courteous and efficient manner.
• Assist with basic project coordination, including tracking timelines and communicating updates.
• Conduct research on suppliers, materials, and potential new business opportunities.
• Provide general administrative support as required to ensure the seamless daily running of the business.
• Uphold a high level of discretion and confidentiality at all times.

Qualifications

• Proven experience as a Virtual Assistant, Personal Assistant, or in a relevant administrative role.
• Exceptional organisational, planning, and time-management skills.
• Outstanding written and verbal communication skills with a keen eye for detail.
• High level of proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• The ability to work independently, use initiative, and manage a varied workload in a remote setting.
• A proactive and professional approach to problem-solving.
• Experience supporting a creative professional, a luxury brand, or a business within the design or construction industry is highly desirable.

Benefits

• A competitive hourly wage.
• The flexibility and convenience of a fully remote working arrangement.
• The opportunity to be an integral part of a prestigious, internationally-acclaimed brand.
• A dynamic and supportive work environment where your contribution is highly valued.