This is a hybrid position, requires onsite 3 days a week

Location: Icahn School of Medicine, 1468 Madison Avenue, New York, NY, 10029, Annenberg Building

Reporting to the Director of the Arthur H. Aufses, Jr., MD Archives & Records Management department, the Associate Archivist primarily provides research support services, ensuring access, engagement, and collaborative initiatives are carried out with the utmost diligence. They develop and maintain user-focused access tools and content to support research. The Associate Archivist undertakes collections care work to arrange, describe, catalog, maintain, and appropriately digitize archival materials. They collaborate with stakeholders across the institution and team members within the Scholarly & Research Technologies division to advance initiatives that enhance discovery, preservation, and engagement with the historical collections while meeting business needs. A central responsibility is functioning as the main steward for the records of the historic St. Luke’s and Roosevelt Hospitals as well as today’s Mount Sinai Morningside and Mount Sinai West Hospitals. Additionally, they are responsible for other projects as assigned by the Director, taking care to clarify when needed, report status, and assume ownership of ongoing efforts.

Reference Services:

• Provide thoughtful and responsive, high-quality service to internal and external researchers.

• Carry out the General Archives Access policy, with particular attention to HIPAA, FERPA, and ethical considerations.

• Perform outreach to the Mount Sinai Morningside and Mount Sinai West campuses to ensure their knowledge of archival resources and appreciation of their histories.

• Creatively engage with archival materials to support Mount Sinai’s priorities and current endeavors.

• Assist with planning and facilitating research appointments.

Mount Sinai Morningside and Mount Sinai West Predecessor Institutions' Legacies:

• Serve as staff to the Mount Sinai Morningside-Mount Sinai West Archives Committee, attend meetings, take minutes, and provide resources for discussion and activities.

• Participate in the research, design, and creation of exhibits and special events.

• Contribute posts and historical content relating to the collections.

Collections Care:

• Process, arrange, and describe archival materials in accordance with professional best practices, including all levels and forms of description.

• Coordinate the appraisal, accessioning, and transfer of archival materials (born digital included) in accordance with departmental policies.

• Collect pertinent materials to document current activities of the Hospitals for future reference.

• Maintain current knowledge of trends in archival theory, management, and technology.

• Assist with access equity efforts.

• Create digital surrogates in accordance with policies and best practices.

• Work collaboratively with the Digital Archivist to appropriately steward collections.

Operational Support:

• Assist in the planning processes for the Archives.
• Propose special projects, such as internships, grants, partnerships, etc.
• Contribute to the review and maintenance of policies and procedures; ensure that annual reviews are completed.
• Assist in tracking usage, outreach activities, and collection-related metrics for reporting and assessment purposes.
• Other duties as assigned.

• ALA-accredited Masters Degree in Library Science, Information Science, or a related field with a concentration in Archives.
• Proven ability to work with patrons and support research communities. Demonstrated knowledge of public services best practices.
• 3+ years of experience with archival technologies and tools related to appraising, accessioning, preservation, and access. AtoM and archivematica preferred.
• Minimum 3 years of experience appraising and accessioning institutional records.
• Functional understanding of privacy and sensitivity regulations and standards, e.g. FERPA, HIPAA, or institution specific restrictions.
• 3+ years of experience processing and describing archival collections.
• Facility with standard archival metadata schemas (DACS, Dublin Core, EAD) and controlled vocabularies.
• Commitment to and understanding of ethical, sensitive, and inclusive archives practices.
• Proficiency with Microsoft suite, particularly Excel.
• Knowledge of Adobe Acrobat and Adobe Photoshop.
• Fluency with digitization.
• Familiarity with digital preservation standards and workflows.

Desired Knowledge, Skills, and Abilities:

• Experience with project management software.
• Background in medicine, science, or business archives.
• Customer service or service industry experience.
• Executive-level relationship proficiency.

• Experience developing exhibits, outreach initiatives, or interpretive materials.

Non-Bargaining Unit, BIG - Medical Library - STL, Mount Sinai St. Luke's

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About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

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