About Us

Artisan is a heavy industrial construction company serving the manufacturing, mining, power generation, chemical, oil & gas, food and beverage and many other industrial markets across the Midwest. We specialize in new construction, renovation, rotational equipment & mechanical installations, structural concrete, rigging, plant shutdowns and facility maintenance for our clients. We're growing fast and need an organized, detail-driven office/accounting administrator to keep our accounting and back-office operations running smoothly as we scale.

Position Summary

We're looking for an Office / Accounting Administrator with accounting, bookkeeping, or AR/AP experience to support our Cape Girardeau office. This role is central to keeping cash flow, billing, and vendor relationships on track — a critical function for a company managing multiple active job sites and client contracts at once. This is a fast-moving role: you'll need to handle a high daily volume of invoices, documents, and requests without things falling through the cracks.

Key Responsibilities

● Process accounts receivable: generate and send client invoices, track payment status, and follow up on aging balances

● Process accounts payable: enter vendor/subcontractor invoices, verify against POs, prepare for payment, and maintain vendor records

● Track and reconcile purchase orders against job costs and billing

● Collect, track, and file subcontractor/vendor lien waivers, Certificates of Insurance (COIs), and other subcontractor compliance documentation

● Assist project managers and estimators with billing documentation, job-cost paperwork, and other project management support as needed

● Assist with month-end close activities and reporting for the accounting team/outside CPA

● Maintain organized digital and physical filing systems for contracts, invoices, and compliance documents

● Answer phones, greet visitors, and provide general front-office support

● Order and manage office supplies and equipment

● Support scheduling, data entry, and other administrative tasks as needed across the team

Qualifications

● 1–3 years of experience in accounting, bookkeeping, AR/AP, or general office administration — or a recent accounting/business degree with relevant coursework or internship experience; recent graduates are encouraged to apply

● Associate's degree in accounting or business highly preferred; Bachelor's degree a plus

● Experience with accounting/ERP software preferred; familiarity with Trimble Viewpoint Vista a plus, but not required — we're happy to train the right person

● Strong ability to multitask and shift priorities quickly across a high daily volume of invoices, documents, and requests

● Excellent attention to detail and follow-through — this role involves tracking multiple moving pieces (POs, invoices, compliance docs) at once, without letting anything slip

● Comfortable working in a fast-paced construction/industrial environment

● Ability to quickly learn new systems and processes

● Professional communication skills, both written and verbal

● Ability to handle sensitive financial information with discretion

Preferred (not required)

● Prior experience in construction, industrial services, or a project-based business

● Familiarity with Trimble Viewpoint Vista or similar construction ERP software

Why Join Artisan

Artisan has been built on trust — the kind that keeps major industrial clients coming back year after year. We're not a startup chasing growth for growth's sake; we're an established contractor expanding our service lines and our footprint. Joining us now means getting in on the ground floor of that growth — with real opportunity to build skills, take on more responsibility, and grow your career as the company grows.

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person