Job Summary

New Song School of the Arts is looking for a friendly, organized, and dependable Administrative Hospitality Coordinater to join our front desk team.

This role is perfect for someone who loves people, communicates well, and enjoys being part of a team that supports students, families, and the fine arts.

You’ll be the warm welcome our families experience the moment they walk through the door — greeting students, answering phones, helping with scheduling, supporting our staff, and keeping things tidy and running smoothly, etc.

Skills and Qualifications:

• A high sense of urgency
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, etc.
• Friendliness
• Excellent time management skills and ability to prioritize work
• Organization and the ability to multitask to complete a wide variety of tasks
• Flexibility to adjust to new tasks and changes
• Strong interpersonal skills to interact positively with all employees and clients (a people person)
• Leadership ability to manage challenges and oversee faculty and staff
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Familiarity with Microsoft, Apple, and Google platforms
• Reliability and discretion - the ability to keep confidences regarding sensitive and proprietary information

Responsibilities:

• Report to Office Manager and Client Experience Manager
• Greet and check in clients
• Answer phone calls and emails from clients - directing them accordingly
• Report office progress to senior management and work with them to improve office operations and procedures
• Maintain studio appearance
• Support staff and faculty on a daily basis
• Tour prospective parents and students while sharing the mission and vision of NSSOTA
• Oversee student scheduling to include new student lessons and makeups

Pay: $14.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• Employee discount
• Professional development assistance

Work Location: In person