OFFICE MANAGER

Somerset, New Jersey, 08873.

Location: Somerset, New Jersey, 08873.

Annual Salary: $50, 000 to $55, 000 + bonus plan + Benefits

Hours: Full Time

Contract Type: Permanent status

OUR COMPANY

BAP Pharma is the fastest-growing, independently owned pharmaceutical clinical trials supply organization, with specialist divisions in Comparator Sourcing, Secondary Packaging & Labelling/Global Storage & Distribution and Medicines Access. Our story is one of incredible growth and success, which has culminated in receiving many prestigious awards, such as recognition in Diversity & Inclusion and Social & Environmental, and the continued expansion of our core business operations in UK, Germany and the USA.

We are now looking for experienced and passionate professionals who are dedicated to providing unparalleled customer service, to continue to drive our business forward and become a part of our success story.

If you think you have what it takes to be part of a successful team with an exciting future, please apply by sending in your resume and advise of your salary expectations and preferred hours/work pattern.

THE ROLE

We are seeking a dynamic and highly organized Office Manager to oversee the daily administrative operations and ensure the smooth functioning of our office environment. The Office Manager is responsible for all aspects of office functionality, reception services, and general administrative support.

The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking abilities to manage a variety of responsibilities.

RESPONSIBILITIES

• Ensure the smooth running of BAP Pharma office in Somerset, New Jersey
• Support the General Manager and Facilities Manager, as required.
• Manage office inventory, including kitchen stock, stationery, office equipment and furniture, manage costs and relationships with suppliers. Management of non-stock items, including packaging materials for the warehouse.
• General office admin tasks, including managing calls, post, meet and greet visitors
• Responsibility for onsite meeting rooms, ensuring rooms are always kept to a high professional standard and are set up/ready for use.
• Organise catering/refreshments as required
• Experienced in raising purchase orders (POs) and processing invoices.
• Support senior managers to ensure the site is maintained and secure at all times, working with external partners to maintain a high quality of work
• Ensure all employees receive training on office safety requirements
• Responsible for managing office facilities e.g. cleaners, general maintenance
• Work with our external travel partner to ensure new employees are set up and book travel, hotel accommodation, car rental and taxis for employees and visitors, as required
• Maintain client and supplier agreement files and other company confidential files

POSITION REQUIREMENTS

• Minimum 3 years' work experience in an office management capacity
• Excellent communication skills, both written and verbal
• Excellent use of MS office packages
• Ability to work on own or as part of a team
• Strong organization and prioritization skills

BENEFITS

• Competitive Bonus plan
• Healthcare
• Dental, vision & life insurance
• 401K contributions
• Paid vacation and sick leave
• Free on-site parking
• Referral programme
• Employee Assistance Programme
• Wellness programme

BAP Pharma is committed to enabling a supportive work environment, which is diverse and inclusive and based on mutual respect.

We offer comprehensive training and development programmes to employees to enable them to excel in their roles. We provide our team with a platform in which to continually progress and excel and deliver on our promises to our clients.

BAP Pharma – Promise delivered. Our people are results driven, tenacious and customer focused. If you think you have what it takes to be part of a successful team with an exciting future, please apply today!

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Do you have excellent working knowledge of MS Office packages

Experience:

• Office Management Responsibilities: 3 years (Preferred)

Ability to Commute:

• Somerset, NJ 08873 (Required)

Work Location: In person