Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team and support our daily operations. This role is essential in ensuring smooth office functioning, managing administrative tasks, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess strong technical skills to handle a variety of clerical responsibilities efficiently. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant work environment.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and bookkeeping software
• Coordinate calendar management and schedule appointments for team members or clients, ensuring optimal time utilization
• Handle correspondence through word processing, proofreading documents, and preparing reports with high attention to detail
• Oversee office supplies inventory, organize filing systems, and ensure all administrative materials are up-to-date and accessible
• Provide exceptional customer support by addressing inquiries promptly via phone or email, maintaining positive client communication
• Assist with office management tasks such as organizing meetings, managing calendars, and supporting team members with personal assistant duties as needed

Qualifications

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and productivity software
• Excellent computer literacy with the ability to learn new technical tools quickly
• Strong typing skills with high accuracy; familiarity with data entry and proofreading processes
• Experience using multi-line phone systems and providing professional phone communication
• Bilingual abilities are a plus to support diverse client interactions
• Knowledge of QuickBooks or bookkeeping is desirable for handling basic financial tasks
• Previous experience in medical or dental receptionist roles or as a personal assistant is advantageous
• Exceptional organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette

Join us in a role that empowers you to make a meaningful impact through efficient office management and outstanding support services. We value energetic individuals eager to grow their administrative expertise in a collaborative environment!

Pay: $18.00 per hour

Work Location: In person