About EntreDock

EntreDock is a fast-growing commercial dock and door installation and service company serving North and South Carolina. Founded in 2022, we've grown to a team of roughly 17 across field operations, sales, and administration, and we're scaling aggressively toward our next stage of growth. Our operating standard is what we call the "Last 5%" — finishing every job, every customer interaction, and every internal process to 100% where others stop at 95%. We're looking for someone who applies that same standard to our numbers.

Position Summary

The Accounting Administrator owns the transactional side of EntreDock's finances: accounts receivable, collections, accounts payable, payroll and commission preparation, cash forecasting, and the day-to-day financial communication that keeps our books accurate. You'll work alongside our outside bookkeeping and CPA firm, who maintain the general ledger and produce our financial statements — your job is to make sure the information flowing to them is complete, timely, and right, and that money owed to us comes in and money we owe goes out on schedule.

This role is built to grow. As the company scales, we intend to bring more of the financial function in-house, and this seat is the on-ramp to a Controller position for the right person. We will hand you more ownership as fast as you can earn it — but the starting job is execution: clean invoicing, tight collections, disciplined payables, and reliable communication.

Core Responsibilities

Accounts Receivable & Collections

• Own the full AR cycle: generate and send invoices promptly and accurately from completed job data, manage the aging report, and follow up on outstanding balances.

• Run a consistent collections cadence — reminder, call, escalation — and bring problem accounts to the owner with a summary and recommended next step.

• Track retainage separately from trade receivables and follow up on retainage billing when due.

• Maintain the lien-rights deadline calendar for NC and SC jobs so preliminary notice and filing windows are never missed; flag approaching deadlines to the owner.

• Report weekly on AR aging and collection activity.

Accounts Payable & Cash Management

• Own AP intake: collect, verify, and enter vendor bills; match them to purchases and jobs; route for approval.

• Schedule payments to balance vendor relationships with cash timing, per guidelines set by the owner.

• Manage vendor records — W-9s, certificates of insurance, payment terms — and resolve billing discrepancies directly with vendors.

• Prepare a weekly cash position report for the owner: current bank balances, expected AR receipts, and scheduled AP and payroll obligations over the coming weeks.

• Build and maintain a rolling 13-week cash flow forecast, updated weekly, flagging projected tight spots to the owner well before they arrive.

Bookkeeping Support & Financial Communication

• Serve as the daily point of contact for our outside bookkeeping firm: answer their questions about purchases, deposits, and transactions the same day whenever possible.

• Collect and organize receipts, purchase documentation, and job references so transactions can be coded correctly the first time.

• Gather and organize documentation for month-end, tax preparation, insurance audits, and customer prequalification requests.

• Keep customer and job billing records aligned between our field service platform (FieldPulse) and the accounting system.

Payroll & Commission Preparation

• Prepare and process payroll (Gusto), including verifying time data from field closeouts against company timekeeping policy before each run; all payroll runs are reviewed and approved by the owner prior to submission.

• Process off-cycle payroll runs for bonuses as directed, including net-bonus gross-up runs.

• Prepare sales commission calculations each period from invoiced and collected job data, with supporting detail, for owner review and approval.

• Prepare lead technician efficiency bonus calculations per the company bonus program, verifying qualifying criteria before submitting for approval.

• Maintain strict confidentiality of all compensation information — pay, bonuses, and commissions are visible to this role and to no one else outside ownership.

General Administration

• Maintain organized digital records for contracts, purchase orders, and financial correspondence.

• Support the owner with ad hoc reporting, data pulls, and financial administrative tasks.

Qualifications

Required

• 2+ years of experience in AR, AP, collections, or a similar accounting support role.

• Comfortable making collections calls — professional, persistent, and unbothered by awkward conversations.

• Highly organized with strong follow-through; nothing falls through the cracks on your watch.

• Clear written and verbal communicator — much of this job is timely communication with vendors, customers, and our bookkeeping firm.

• Proficient with QuickBooks or a comparable accounting system, and quick to learn new software.

• High integrity and discretion — you will handle sensitive customer, vendor, and company financial information.

Preferred

• Experience in construction, trades, or field services — familiarity with job-based billing, retainage, or lien processes.

• Payroll processing experience (Gusto or a comparable platform), including bonus and commission payrolls.

• Coursework or degree in accounting, finance, or business.

• Ambition to grow into a Controller-level role and willingness to pursue the training that requires.

Growth Path: Accounting Administrator to Controller

This position is designed as the first step of an in-house finance function. Advancement is earned through demonstrated ownership, not tenure, and is also tied to company growth milestones. The progression looks like this:

• Stage 1: Accounting Administrator (this role) — Full ownership of AR, collections, AP, and payroll/commission preparation. Reliable bookkeeping support and documentation flow. Success here means the owner is out of routine receivables, payables, and pay-period prep entirely.

• Stage 2: Staff Accountant / Senior Accounting Admin — Add bank and credit card reconciliations, month-end close support alongside our outside firm, deeper cash forecasting and analysis, and greater independence in payroll and bonus administration. Begin learning job costing and construction accounting concepts (WIP, retainage, progress billing).

• Stage 3: Controller — As the company reaches the scale to justify a full in-house finance function, take ownership of the monthly close, accrual-basis reporting with WIP, job-level costing, and the monthly financial package to the owner — with the outside CPA firm shifting to tax and compilation work only.

Progression through these stages depends on both individual performance and business milestones, and is at the company's discretion. We will be transparent about where you stand and what the next stage requires.

What Success Looks Like

• First 30 days — Full command of open AR and AP; invoicing current; collections cadence running; daily communication rhythm with our bookkeeping firm established; shadowed a full payroll cycle.

• First 90 days — AR aging measurably improved and reported weekly; vendor records complete; lien deadline calendar built and maintained; payroll and commission prep running accurately with owner approval only; weekly cash report and 13-week forecast live; owner no longer touching routine collections or payables.

• First year — The transactional finance function runs with owner approval but not owner labor, processes are documented, and you've demonstrated the judgment and skills to begin Stage 2 responsibilities.

Compensation & Details

• Salary range: $50,000–$55,000, commensurate with experience, with defined earning growth tied to the advancement stages above.

• Benefits include health insurance, 410k and paid time off (PTO).

• Full-time, primarily office-based.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person