Logistics / Exercise Operations Coordinator

Position Type: Full-time
Location: Washington, DC Metro strongly preferred due to onsite support and equipment requirements
Clearance / Suitability: Secret preferred; ability to obtain and maintain Secret and DHS suitability required
Travel: Frequent travel possible based on exercise schedule

Position Summary

The Logistics / Exercise Operations Coordinator supports the practical execution of discussion-based and operations-based exercises, including venue coordination, participant registration, material production, A/V coordination, exercise setup and teardown, shipping, travel documentation, ODC support, and Government Furnished Property/Government Furnished Equipment accountability. This role is essential to onsite readiness and continuity of support.

Essential Duties and Responsibilities

• Coordinate exercise venues, meeting rooms, conference bridges, webinar links, A/V support, seating, room configuration, registration areas, observer areas, media areas, and onsite logistics.
• Prepare and manage participant rosters, invitations, sign-in sheets, name tents, badges, briefing books, read-ahead packets, feedback forms, and exercise packets.
• Coordinate printing, copying, binding, shipping, receipt, staging, distribution, collection, and recovery of exercise materials.
• Support event setup, exercise team walkthroughs, final room setup, pre-event sweeps, staging, ENDEX procedures, teardown, and material consolidation.
• Coordinate deployment and retrieval of exercise equipment, including radios, blue guns/inert weapons, safety clothing, signage, Pelican cases, simulated materials, and other approved items.
• Support GFE/GFP maintenance, inventory, barcode tracking, quarterly checks, annual inventory support, and lost/damaged/destroyed reporting.
• Prepare travel authorization inputs, itineraries, trip files, receipt packages, and travel documentation in support of FTR-compliant travel.
• Support ODC requests by collecting cost breakdowns, purpose statements, receipts, and backup documentation for Government review and approval.
• Coordinate with Government facility staff, security personnel, event stakeholders, vendors, and internal exercise team members.
• Maintain logistics checklists, equipment trackers, material inventories, and post-event closeout records.

Required Qualifications

• 4+ years of experience in logistics, event operations, exercise support, property support, emergency management support, or federal program operations.
• Experience coordinating meetings, events, venues, materials, A/V, shipping, travel, vendors, and onsite support requirements.
• Strong organizational, documentation, and problem-solving skills.
• Ability to travel and support early, late, or extended exercise execution hours as needed.
• Proficiency with Microsoft Office, Excel, Outlook, Teams, and SharePoint.

Preferred Qualifications

• Experience supporting federal property accountability, DHS/CISA/FEMA exercises, or full-scale exercise logistics.
• Experience with ODC documentation, FTR travel support, or Government facility coordination.
• Familiarity with exercise equipment such as radios, signage, safety clothing, moulage supplies, and inert training devices.

Primary Deliverables / Work Products Supported

• Logistics plans and checklists
• Venue, A/V, and material coordination records
• Participant registration and roster products
• GFE/GFP inventory and equipment tracking inputs
• Travel and ODC documentation support
Post-event material recovery records

Applied Training Solutions, LLC is a leading simulations company providing innovative systems, products, and solutions to government and commercial customers.

Applied Training Solutions, LLC is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions.