Overview

We are seeking a highly organized and proactive Office Administrative Assistant to join our team. The ideal candidate will possess strong clerical skills, excellent communication abilities, and a passion for supporting operations. This role offers an opportunity to contribute to a welcoming environment that prioritizes client care and administrative efficiency.

Duties

• Manage email communication with professionalism, ensuring clear communication and prompt response to inquiries.
• Greet visitors at the reception desk, providing exceptional customer service and maintaining a friendly atmosphere.
• Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace to update records and administrative files.
• Handle appointment scheduling and calendar management with efficiency and attention to detail.
• Maintain organized filing systems, both electronic and paper-based, ensuring easy retrieval of documents.
• Assist with billing, invoicing, bookkeeping, and basic office management duties
• Ensuring customer support while maintaining compliance with privacy regulations.

Experience

• Previous office experience in a office setting is preferred, including familiarity with front desk responsibilities.
• Demonstrated proficiency with clerical tasks such as filing, proofreading, and data entry.
• Strong computer literacy with knowledge of productivity software including Microsoft Office Suite (Word, Excel) and Google Workspace (Gmail, Calendar).
• Experience using phone systems and practicing professional phone etiquette.
• Bilingual skills are highly desirable to effectively communicate with diverse patient populations.
• Prior experience in receptionist roles is advantageous, along with personal assistant experience or office management background.
• Excellent organizational skills combined with effective time management to handle multiple priorities efficiently.
• Handling office tasks, such as filing, generating reports, setting up for meetings, managing Calander, ensuring workplace is kept clean/organized and reordering supplies
• Providing real-time support to the management as needed
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, print docs and prepare mailings and conduct research.
• Greet and assist visitors including serving beverages
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Shipping, mailing and printing of checks
• Notary public license will be given preference
• Background and/or understanding of real estate transactions flow will be given preference

Join our team to support seamless healthcare delivery through dedicated administrative excellence!

Pay: $17.00 - $21.00 per hour

Experience:

• Office management: 1 year (Required)

Language:

• Spanish (Preferred)

License/Certification:

• Certified Notary Public (Preferred)

Ability to Commute:

• South Plainfield, NJ 07080 (Required)

Work Location: In person