Pre-Construction Coordinator

We are seeking a highly organized, detail-oriented Pre-Construction Coordinator to oversee the administrative and coordination functions that prepare residential construction projects for a successful start. This role is responsible for managing the pre-construction process from lot purchase through foundation release by coordinating permitting, plan reviews, scheduling, budgeting, and project documentation.

The ideal candidate is proactive, organized, and thrives in a fast-paced environment where accuracy and communication are essential.

Responsibilities:

Pre-Construction Coordination

• Coordinate all pre-construction activities from lot purchase through foundation release.
• Maintain project schedules and monitor milestone deadlines.
• Build and maintain lot budgets and project information within Buildertrend.
• Create and maintain plan matrices and construction schedules.
• Prepare projects for construction starts by ensuring all documentation is complete and approved.
• Manage product inventory and assist the Purchasing department with budget compliance and primary vendor changes, as needed.

Permitting & Compliance

• Apply for, track, and obtain all required building permits and related approvals.
• Coordinate municipal, parish, and utility requirements to ensure projects remain compliant.
• Maintain permit logs and project documentation.
• Compile engineering reports, surveys, drainage plans, plot plans, and other required documents.

Plan & Document Management

• Review construction plans for accuracy, proper orientation, and community-specific requirements.
• Upload and maintain construction plans and documentation in Buildertrend.
• Prepare and distribute approved construction documents to field personnel and trade partners.
• Maintain accurate community and lot records throughout the pre-construction process.

Utility & Engineering Coordination

• Coordinate and submit Manual J, PEC, and ELP documentation as required.
• Coordinate plot plans and engineering documentation necessary for permitting and construction.
• Communicate with engineers, utility providers, municipalities, and other third-party vendors to ensure timely approvals.

System Administration & Purchasing Support

• Set up new plans, communities, and lots within Buildertrend.
• Maintain accurate project data and remove completed schedules as needed.
• Assist Purchasing with budget updates, vendor changes, and project documentation.
• Support process improvements and assist other departments throughout the pre-construction process.
• Perform additional duties as assigned.

Qualifications

• Minimum of 3 years of residential construction experience preferred.
• Knowledge of residential construction processes, permitting, and plan review.
• Experience with Buildertrend or similar construction management software.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Familiarity with residential permitting, plot plans, Manual J calculations, PECs, and ELP documentation is preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously while maintaining a high level of accuracy.
• Construction Management, Engineering, Architecture, or related education is preferred but not required.

What We're Looking For:

We're looking for someone who enjoys keeping projects organized, solving problems before they become delays, and working collaboratively with internal teams, municipalities, engineers, and trade partners. This position is ideal for someone who takes pride in keeping projects moving efficiently from planning through construction start.

This is a full-time, in-office position.

Compensation: Competitive salary based on experience.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person