About CFS

At CFS Interiors & Flooring, we offer a comprehensive, turnkey approach to managing interior projects from concept to completion. We partner closely with our customers to deliver full-service interior solutions, including product selection, procurement, installation, maintenance, and reclamation.

By combining technical expertise with a customer-focused approach, we create functional and visually impactful environments tailored to each client’s unique needs. We start by listening—and finish by delivering high-quality interior design and flooring solutions across a wide range of industries.

CFS Interiors & Flooring

Position Title: PROJECT COORDINATOR

Position Purpose

The Project Coordinator is responsible for coordinating, facilitating, and taking ownership of the successful and profitable execution of commercial flooring installation projects. This role serves as a critical liaison between Project Managers, the Sales team, customers, and field crews to ensure seamless project flow from contract award through final closeout.

Operating in a fast-paced environment, the Project Coordinator must demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities while delivering an exceptional customer experience.

Functional Responsibilities

Project Planning & Coordination

· Develop and manage project plans to ensure successful, timely, and profitable completion

· Identify potential risks and proactively implement mitigation strategies

· Participate in job reviews and project meetings

· Track project milestones and deadlines

· Primary point of contact for communication on schedule updates to customers and internal teams

Contract & Document Management

· Ensure job files include properly executed customer documentation (contracts, purchase orders, proposals, etc.)

· Administer contracts and maintain compliance with requirements

· Establish and maintain comprehensive job folders, including:

o Contracts, proposals, and insurance documentation

o Contact information and job site details

o Payment terms, schedules, and billing documentation

o Plans, seam diagrams, and project specifications

o Prevailing wage documentation, schedules of values, bonding requirements, and lien information

· Maintain accurate and complete data entry across all systems

Material & Labor Coordination

· Process material submittals and secure approvals

· Order materials and track delivery to align with project schedules

· Monitor lead times and identify material shortages and delays

· Track freight shipments and delivery status

· Coordinate labor scheduling and material delivery

· Ensure subcontractor compliance, including required documentation and insurance

Financial & Change Management

· Process and track change orders; ensure billing remains accurate and up to date

· Verify job costing and perform ongoing job cost audits

· Review supplier and subcontractors invoices for accuracy

· Coordinate lien waivers, and payment related documentation

· Generate and process customer invoices and ensure timely invoicing with accuracy

· Assist with maintaining project profitability and cost control

Field Operations Support

· Communicate regularly with field teams to ensure smooth project execution

· Troubleshoot scheduling conflicts, material delays, and jobsite challenges

· Coordinate punch list items, return trips, and issue resolution

Issue Resolution & Quality Support

· Research and process claims; collaborate with manufacturers to resolve product defects

· Support quality assurance efforts to ensure installations meet project specifications

Closeout & Administrative Support

· Manage project closeout, ensuring all documentation and requirements are complete

· Compile and submit closeout packages, including warranties and maintenance documentation

· Ensure timely and accurate final invoicing

· Provide support for special projects and perform additional duties as assigned

Knowledge, Skills, and Attributes

Technical Skills

· Proficient in Microsoft Office (Teams, Outlook, Excel)

· Ability to learn and navigate ERP and project management systems

Organization & Execution

· Strong attention to detail with a high level of accuracy

· Excellent organizational and time management skills

· Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment

Communication & Relationship Management

· Strong written and verbal communication skills

· Ability to work both independently and collaboratively

· Ability to build and maintain strong client and vendor relationships

Industry Knowledge

· Basic understanding of contract terminology and construction documentation

· Ability to read and interpret plans and specifications

· Basic knowledge of commercial flooring products and estimating (preferred)

Professional Attributes

· Self-motivated with a proactive mindset

· Strong problem-solving and critical thinking skills

· Commitment to company policies, procedures, and safety standards

· Dedication to continuous learning and professional development

· Demonstrates leadership and promotes company core values

Experience:

· Project Coordination: 1 year (Required)

· Commercial Construction: 1 year (Preferred)

Why Join CFS

· Work in a fast-paced, team-oriented environment

· Opportunity for growth within project management and operations

· Be part of delivering impactful commercial projects

· Collaborative culture focused on quality, accountability, and customer satisfaction

Benefits:

· 401(k)

· 401(k) matching

· Dental insurance

· Flexible schedule

· Health insurance

· Health savings account

· Life insurance

· Paid time off

· Vision insurance

Working Conditions:

· In-office, team-oriented environment

· Frequent cross department communication and coordination

· Fast-paced with multiple priorities and deadlines

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Commercial construction: 1 year (Preferred)
• Project management: 1 year (Required)

Work Location: In person