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Nestlé USA
3.6
Associate Executive Admin Assistant
Solon, OH
$47K - $69K (Glassdoor est.)
Responsible for daily office operations, handling incoming mail and answering phone calls. Coordinate, schedule and manage key meetings, events and conferences,……
9d
administrative assistant jobs in Solon, OH Solon, OH jobs Nestlé USA jobs in Solon, OH
Nestlé USA salaries administrative assistant salaries in Solon, OH
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MAG Aerospace
3.5
Junior Executive Secretary /Executive Admin Assistant
Arlington, VA
$60K - $70K (Employer provided)
Provide executive-level administrative tasking by conducting research,preparing statistical reports, managing taskers, handling information requests, and……
30d+
executive assistant jobs in Arlington, VA Arlington, VA jobs MAG Aerospace jobs in Arlington, VA
MAG Aerospace salaries executive assistant salaries in Arlington, VA
Employee reviews at MAG Aerospace MAG Aerospace interview experience Working at MAG Aerospace
MAG Aerospace
3.5
Mid Level Executive Secretary /Executive Admin Assistant
Arlington, VA
$70K - $85K (Employer provided)
Provide executive-level administrative tasking by conducting research,preparing statistical reports, managing taskers, handling information requests, and……
30d+
executive assistant jobs in Arlington, VA Arlington, VA jobs MAG Aerospace jobs in Arlington, VA
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MAG Aerospace
3.5
Senior Executive Secretary /Executive Admin Assistant
Arlington, VA
$85K - $100K (Employer provided)
Provide executive-level administrative tasking by conducting research,preparing statistical reports, managing taskers, handling information requests, and……
30d+
executive assistant jobs in Arlington, VA Arlington, VA jobs MAG Aerospace jobs in Arlington, VA
MAG Aerospace salaries executive assistant salaries in Arlington, VA
Employee reviews at MAG Aerospace MAG Aerospace interview experience Working at MAG Aerospace
Restoration Services
4.3
Executive Administrative Assistant/Admin Support V - Remote/Washington D.C
United States
$85K - $120K (Employer provided)
Easy Apply
Coordinate and Process Foreign, Domestic and Local Travel Requests Preparation, submission, and follow-up of travel authorizations and vouchers Arrange travel……
30d+
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TSMC
3.3
Executive Assistant / Department Assistant / Admin Assistant
Phoenix, AZ
$41K - $60K (Glassdoor est.)
Ensure all technical, catering, and preparatory requirements are met for smooth and productive operations. Travel and Expense Management: Efficiently oversee……
30d+
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OneDigital
2.9
Executive Admin Assistant
Rockwall, TX
$43K - $63K (Glassdoor est.)
Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Word, Excel, PowerPoint, Teams). Draft, review, and manage executive communications,……
17d
administrative assistant jobs in Rockwall, TX Rockwall, TX jobs OneDigital jobs in Rockwall, TX
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Rockwell Automation
3.7
EXECUTIVE ASSISTANT / OFFICE ADMIN
Houston, TX
$45K - $64K (Glassdoor est.)
</p> <p></p> <h3>Your Responsibilities:</h3> <ul><li>Provide high-level administrative support to senior sales leaders, including calendar management, travel……
11d
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The Word & Brown Companies
4.2
Executive Admin Assistant
Ridgeland, MS
$41K - $58K (Glassdoor est.)
Answer and field calls, emails, texts, and other communications for the President/CEO. Requires independent judgment, initiative, attention to detail, and drive……
30d+
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NOW Healthcare
5.0
Family Medicine Physician - Chief Medical Officer
Santa Fe, NM
$325K (Employer provided)
Call Ratio is 1:4, with nurse triage handling initial calls. Able to hold a New Mexico state Medical License. Prorated for amount of clinical time.…
11d
RE/MAX
4.1
Executive Admin Assistant
Rochester, MN
$45K - $70K (Employer provided)
Easy Apply
Communicate with agents, clients, lenders, title companies, and inspectors throughout the transaction. Maintain compliance with brokerage and state requirements……
5d
Northern Light Health
3.1
Administrative Assistant III
Bangor, ME
$44K - $59K (Glassdoor est.)
Easy Apply
Summary: *Provide high-level administrative support by handling leader calendar(s), conducting research, preparing statistical reports, handling information……
30d+
EMPLOYERS OPTION
5.0
Up to $25/hour | Account Executive Assistant | Kihei, HI
United States
$24.00 - $25.00 Per Hour (Employer provided)
Easy Apply
Review, route, scan, file, and track incoming mail, invoices, administrative forms, and payment requests. Respond to routine homeowner and board inquiries and……
4d
Ethan Conrad Properties
4.8
Property Admin & Marketing Assistant-Yuba Sutter Marketplace
Yuba City, CA
$25.00 - $30.00 Per Hour (Employer provided)
Easy Apply
You will perform receptionist, clerical and administrative functions to drive company success. Leasing Support- work with leasing team to draft all license……
11d
Progression (VA)
3.9
Admin - Executive Assistant
United States
$40.00 - $55.00 Per Hour (Employer provided)
Easy Apply
Bachelor's Degree in Business Administration or related field. 3+ years of experience supporting C-Level Executives within government contracting, defense, or……
30d+
UC Santa Barbara
4.4
Exec Ast. 3 CX, Executive Assistant to the VCR
Santa Barbara, CA
$71K - $115K (Employer provided)
20% Administration & Public Relations - Serves as the lead member of the VCR’s front office staff and ensures that operations run smoothly for the front office.…
15d
Flex-Staff
3.1
Executive Assistant
Manitowoc, WI
$22.00 - $25.00 Per Hour (Employer provided)
Easy Apply
Associate degree in executive or office administration, marketing, communications, or human resources, or a related field required, with a bachelor’s degree……
10d
Orem, Utah Psychology Office
Administrative Assistant - Scheduling Specialist
Orem, UT
$2,900 - $3,600 (Employer provided)
Easy Apply
We are adding to our administrative team primarily responsible for creating our clinicians schedules using SimplePractice and Google Sheets, discussing therapy……
30d+
U.S. Department of Housing and Urban Development
3.6
Administrative Assistant
Paterson, NJ
$18.00 - $20.00 Per Hour (Employer provided)
Easy Apply
Answer and direct phone calls. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.…
30d+
First Presbyterian Church of Nashville
3.3
Ministry Assistant
Nashville, TN
$23.00 - $26.00 Per Hour (Employer provided)
This position is responsible for coordinating events, correspondence, recordkeeping and phones. High level of technical competency/mastery with software……
18d
Pacific Aviation Museum Pearl Harbor
3.8
Major Giving and Campaign Operations Manager (Pearl Harbor Aviation Museum)
Honolulu, HI
$75K - $90K (Employer provided)
Easy Apply
*Data Integrity:* Collaborates closely with the Database Specialist to ensure all field notes, pledge tracking, and wealth screenings are accurately captured in……
30d+
Valor Healthcare
3.4
Primary Care Physician - Outpatient Only in CO Mtns
Durango, CO
Easy Apply
Must comply with and maintain all requirements for a valid, unrestricted license in the state of desired employment, or in any U.S. state or territory,……
30d+
East Bay Innovations
3.7
Independent Living Services Coordinator
Hayward, CA
$34.65 Per Hour (Employer provided)
Easy Apply
Possession of a valid California driver's license, a driving record that meets agency standards, auto insurance, and access to a vehicle.…
11d
National Radio Astronomy Observatory (NRAO)
3.9
Assistant Director, ngVLA Project Director
Albuquerque, NM
$225K - $275K (Employer provided)
Advanced degree in engineering (mechanical or electrical preferred), astronomy, physical science, or a closely related field. Job Family: Mgmt & Senior Admin.…
6d
Portsmouth Regional Hospital
3.1
RN Program Coordinator Cardiac Device
Portsmouth, NH
$59K - $84K (Glassdoor est.)
Easy Apply
Registered Nurse state of New Hampshire or valid compact license. Education support through tuition assistance, student loan assistance, certification support,……
30d+
Apex Staffing
4.4
Corporate Legal Assistant
Little Rock, AR
$48K - $60K (Employer provided)
Easy Apply
✔ High school diploma required; bachelor’s degree or paralegal certificate a plus. This person will support attorneys in the corporate group, with a focus on……
26d
CFS
4.2
Controller
Pittsburgh, PA
$150K - $160K (Employer provided)
Exposure to manufacturing accounting complexities — expand your expertise. Competitive total compensation with strong bonus potential tied to company……
6d
University of San Diego
4.4
Director of Marketing and Communications
San Diego, CA
$7,917 - $8,917 (Employer provided)
Bachelor's degree from an accredited college or university with preference given to business, marketing or related field.…
6d
Brightmont Academy
4.0
Part-Time Administrative Assistant
Phoenix, AZ
$20.00 - $23.00 Per Hour (Employer provided)
Receive incoming calls from prospective and current families helping accordingly, and communicate messages to Campus Director for prompt follow-up.…
2d
KeyStaff
3.0
Office Manager – Accounting & HR
Jupiter, FL
$100K (Employer provided)
Easy Apply
Bachelor’s degree in Accounting, Finance, Business, or a related field. Primarily office-based with occasional on-field or event-related responsibilities.…
30d+

Nestlé USA

3.6

Associate Executive Admin Assistant

Solon, OH

$47K - $69K (Glassdoor est.)

Is your resume a good match?

Use AI to find out how well the skills on your resume fit this job description.

Foods you love. Brands you trust. And a career that empowers you to grow.

At Nestlé USA, we’re all working towards the same goal – to delight and deliver for our consumers. With a rich portfolio of beloved brands, including DiGiorno, Toll House, and Coffee mate, in 97% of U.S. households, we have a unique opportunity – and responsibility – to be there for every moment in our consumers’ lives.

Joining Nestlé means becoming part of an inclusive workplace that inspires innovation, encourages strategic thinking and creativity, and celebrates your achievements. No matter where you work within the organization, you are empowered to challenge the status quo, embrace risk-taking, and pioneer new ideas. Our supportive and collaborative environment encourages bold ambitions and continuous learning so that everyone can grow and thrive.

This position is not eligible for Visa Sponsorship.

POSITION SUMMARY

The Executive Assistant is responsible for advanced executive, administrative and confidential assignments in support of the VP of Engineering and additional senior leadership needs. Minimum travel may be required at around 10%.

JOB DUTIES/RESPONSIBILITIES

Meeting/Event Planning & Coordination (50%)

Identifying expectations and requirements for all events from large scale meeting (i.w. Monthly Leadership Team Meeting and off sites) to smaller groups within the Engineering & ME Team (i.e. focus groups, new hire sessions).
Coordinate, schedule and manage key meetings, events and conferences, to include the arrangement of meetings, room reservations to include technical savviness with technology, meals/refreshments, logistics and travel.
Liaising with the key stakeholders and administrative support within the Engineering & ME during the planning period to ensure everyone is carried along with the progress of all activities
Ensuring that the event/meeting budget is properly managed and maintained

Calendar and Process Management (30%)

Lead/Manage annual operating calendar of the Engineering Leadership Team and operational meetings throughout the year. Organize, prioritize, manage and maintain the Executive’s appointments and meetings.
Coordinate travel arrangements, prepare itineraries, secure air/ground travel and hotel accommodations. Ensure proper documents are obtained for international travel and. coordinate with overseas officers on logistical details.
Act as liaison between direct reports, employees and vendors. Practice discretion and maintain a high degree of confidentiality when handling sensitive information with a high level of professionalism and composure in communications when coordinating activities, and interactions with Administrative Assistants, department teams, buildings and/or functions.
Work independently and reliably; and make informed administrative and business decisions in support of the President as appropriate exercising good judgment and discretion.
P-Card/T&E Card and PO administration and reconciliation for the EA and the people they support.

Additional Duties (20%)

Communicate specific instructions and/or requests to various individuals throughout the company.
Managing the allocation of hours for project managers related to capital expenditure (CapEx) projects
Responsible for daily office operations, handling incoming mail and answering phone calls. Maintain office efficiency with an ability to multi-task, prioritize and quickly adjust to new situations, assignments and deadlines. Order office supplies, company swag and equipment as necessary.
Create PowerPoint business presentations with images, charts, graphs, or embed multimedia.
Provide follow-up to pending issues to assure completion of tasks.

EXPERIENCE & SKILLS REQUIREMENTS

Minimum of three to five years of administrative experience required.
Experience in a corporate environment; prior human resources experience preferred.
Computer and digital tools savvy and proficient with Microsoft Office Suite (i.e., Outlook, Word, PowerPoint, Excel, and Visio).
Exercise and maintain a high degree of confidentiality.
Demonstrates professional judgment and discretion.
Detail-oriented self-starter that exhibits sound judgment with the ability to prioritize and make decisions.
Energetic and eager to tackle new projects and ideas and thrives in a fast-paced environment.
Excellent time management (e.g., meeting deadlines, resource management, etc.,) and interpersonal skills (e.g., flexible in collaborations, relationship management).
Excellent oral and written communications.
Excellent organizational skills with an ability to multi-task, prioritize and quickly adjust to new situations/assignments and meet deadlines according to schedule in a fast-paced environment.
Conscientious with a meticulous attention to details.
Proficient in writing, proofreading and editing content/correspondence (i.e., correct typos, grammar and composition errors, etc.).

#LI-hybrid
#LI-BB1

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are equal employment opportunity employers. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 407974

See company reviews

Base pay range

The minimum salary is $47K and the max salary is $69K.

$47K – $69K/yr (Glassdoor est.)

$57K

/yr Median

Solon, OH

If an employer includes a salary or salary range on their job, we display it as "Employer Provided". If a job has no salary data, Glassdoor displays a "Glassdoor Estimate" if available. To learn more about "Glassdoor Estimates," see our FAQ page.

Working here doesn’t have to be a secret

3.6

Recommend to a friend
Approve of CEO
CEO: Martin Thompson
68 Ratings

Nestlé USA

3.6

Associate Executive Admin Assistant

Solon, OH

$47K - $69K (Glassdoor est.)

Nestlé USA

3.6

Associate Executive Admin Assistant

Solon, OH

$47K - $69K (Glassdoor est.)

Is your resume a good match?

Use AI to find out how well the skills on your resume fit this job description.

POSITION SUMMARY

JOB DUTIES/RESPONSIBILITIES

Meeting/Event Planning & Coordination (50%)

Identifying expectations and requirements for all events from large scale meeting (i.w. Monthly Leadership Team Meeting and off sites) to smaller groups within the Engineering & ME Team (i.e. focus groups, new hire sessions).
Coordinate, schedule and manage key meetings, events and conferences, to include the arrangement of meetings, room reservations to include technical savviness with technology, meals/refreshments, logistics and travel.
Liaising with the key stakeholders and administrative support within the Engineering & ME during the planning period to ensure everyone is carried along with the progress of all activities
Ensuring that the event/meeting budget is properly managed and maintained

Calendar and Process Management (30%)

Lead/Manage annual operating calendar of the Engineering Leadership Team and operational meetings throughout the year. Organize, prioritize, manage and maintain the Executive’s appointments and meetings.
Coordinate travel arrangements, prepare itineraries, secure air/ground travel and hotel accommodations. Ensure proper documents are obtained for international travel and. coordinate with overseas officers on logistical details.
Act as liaison between direct reports, employees and vendors. Practice discretion and maintain a high degree of confidentiality when handling sensitive information with a high level of professionalism and composure in communications when coordinating activities, and interactions with Administrative Assistants, department teams, buildings and/or functions.
Work independently and reliably; and make informed administrative and business decisions in support of the President as appropriate exercising good judgment and discretion.
P-Card/T&E Card and PO administration and reconciliation for the EA and the people they support.

Additional Duties (20%)

Communicate specific instructions and/or requests to various individuals throughout the company.
Managing the allocation of hours for project managers related to capital expenditure (CapEx) projects
Responsible for daily office operations, handling incoming mail and answering phone calls. Maintain office efficiency with an ability to multi-task, prioritize and quickly adjust to new situations, assignments and deadlines. Order office supplies, company swag and equipment as necessary.
Create PowerPoint business presentations with images, charts, graphs, or embed multimedia.
Provide follow-up to pending issues to assure completion of tasks.

EXPERIENCE & SKILLS REQUIREMENTS

Minimum of three to five years of administrative experience required.
Experience in a corporate environment; prior human resources experience preferred.
Computer and digital tools savvy and proficient with Microsoft Office Suite (i.e., Outlook, Word, PowerPoint, Excel, and Visio).
Exercise and maintain a high degree of confidentiality.
Demonstrates professional judgment and discretion.
Detail-oriented self-starter that exhibits sound judgment with the ability to prioritize and make decisions.
Energetic and eager to tackle new projects and ideas and thrives in a fast-paced environment.
Excellent time management (e.g., meeting deadlines, resource management, etc.,) and interpersonal skills (e.g., flexible in collaborations, relationship management).
Excellent oral and written communications.
Excellent organizational skills with an ability to multi-task, prioritize and quickly adjust to new situations/assignments and meet deadlines according to schedule in a fast-paced environment.
Conscientious with a meticulous attention to details.
Proficient in writing, proofreading and editing content/correspondence (i.e., correct typos, grammar and composition errors, etc.).

#LI-hybrid
#LI-BB1

This position is not eligible for Visa Sponsorship.

Review our applicant privacy notice before applying at https://www.nestlejobs.com/privacy.

Job Requisition: 407974

See company reviews

Base pay range

The minimum salary is $47K and the max salary is $69K.

$47K – $69K/yr (Glassdoor est.)

$57K

/yr Median

Solon, OH

Working here doesn’t have to be a secret

3.6

Recommend to a friend
Approve of CEO
CEO: Martin Thompson
68 Ratings

Are you open to new opportunities?

1,832 Executive admin assistant jobs in United States

Base pay range

Working here doesn’t have to be a secret

Base pay range

Working here doesn’t have to be a secret