Remote Personal Assistant – ASI Instruments

Job Title

Remote Personal Assistant

Location

Remote (United States)

Employment Type

Full-Time

About ASI Instruments

ASI Instruments is committed to delivering innovative instrumentation and technology solutions while providing exceptional service to our customers. We are seeking a highly organized, proactive, and dependable Remote Personal Assistant to provide administrative and operational support to company leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced remote environment.

Position Summary

The Remote Personal Assistant will be responsible for managing executive schedules, coordinating communications, organizing documents, handling administrative tasks, and supporting day-to-day business operations. This role requires excellent organizational skills, professionalism, discretion, and the ability to work independently.

Key Responsibilities

Executive Support

Manage executive calendars, appointments, and meeting schedules.

Coordinate virtual meetings and prepare agendas.

Screen and prioritize emails, phone calls, and correspondence.

Prepare reports, presentations, and business documents.

Maintain confidential records and sensitive information.

Administrative Support

Organize and maintain digital filing systems.

Perform accurate data entry and database management.

Draft professional emails, letters, and internal communications.

Track deadlines and ensure timely completion of assigned tasks.

Prepare expense reports and maintain administrative records.

Operations Support

Coordinate travel arrangements, accommodations, and itineraries when required.

Assist with vendor communications and procurement activities.

Monitor project timelines and provide follow-up on outstanding tasks.

Conduct online research and prepare summaries for management.

Assist multiple departments with administrative projects as needed.

Customer & Team Communication

Respond professionally to customer and vendor inquiries.

Route requests to the appropriate departments.

Maintain positive relationships with internal and external stakeholders.

Support remote collaboration through Microsoft Teams, Zoom, and other communication platforms.

Required Qualifications

High school diploma or equivalent (Associate's or Bachelor's degree preferred).

2+ years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Experience using Google Workspace.

Excellent written and verbal communication skills.

Outstanding organizational and multitasking abilities.

Strong attention to detail and problem-solving skills.

Ability to work independently with minimal supervision.

High level of professionalism and confidentiality.

Preferred Qualifications

Experience supporting executives remotely.

Familiarity with CRM, ERP, or project management software (Asana, Monday.com, Trello, ClickUp, or similar).

Experience working within engineering, manufacturing, or technical organizations.

Knowledge of inventory, purchasing, or logistics processes.

Required Skills

Calendar Management

Email Management

Time Management

Document Preparation

Data Entry

Customer Service

Scheduling & Coordination

Research & Reporting

Problem Solving

Microsoft Office

Google Workspace

Communication

Organization

Confidentiality

Work Environment

Fully remote position.

Reliable high-speed internet connection required.

Quiet, professional home office environment.

Standard business hours with occasional flexibility for urgent priorities.

What We Offer

Competitive compensation.

Flexible remote work environment.

Paid training and professional development opportunities.

Career growth within a growing organization.

Collaborative and supportive team culture.

Equal Opportunity Employer

ASI Instruments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.