Job Title: Shipping & Receiving Specialist

Pay Range: $55,000 - $75,000 per year

About Espey

Come join us at Espey, where we're shaping the future. As industry leaders in manufacturing high-quality power conversion solutions, we specialize in serving mission-critical military and rugged industrial sectors operating in the world's most demanding environments. With more than 90 years of innovation and excellence, Espey designs and manufactures power supplies and transformers that support the safety and success of military personnel and industrial operations worldwide.

Located in Saratoga Springs, NY, Espey offers a collaborative environment where employees make a meaningful impact while enjoying a four-day work week, competitive benefits, and opportunities for professional growth.

About the Role

Espey is seeking a detail-oriented and dependable Shipping & Receiving Specialist to support the accurate receipt, storage, packaging, inventory control, and shipment of power electronic components. This position plays a critical role in ensuring products are packaged and shipped in accordance with customer specifications, military standards, and regulatory requirements while maintaining inventory accuracy and supporting on-time delivery in a highly regulated manufacturing environment.

The ideal candidate is organized, safety-conscious, and experienced in shipping, receiving, inventory management, and logistics within a manufacturing environment. This individual thrives in a fast-paced setting and is committed to quality, compliance, and continuous improvement.

Key Responsibilities

Shipping & Logistics

• Prepare domestic and international shipments in accordance with customer specifications and military packaging requirements, ensuring high-quality protective packaging throughout transit.

• Coordinate shipments through customer portals, approved carriers, freight providers, and government inspectors.

• Generate shipping labels, bills of lading, packing lists, export documentation, and other required shipping records.

• Determine the most efficient and cost-effective transportation methods and routing.

• Process shipments and maintain shipping supply inventory using ERP and shipping software systems.

• Audit freight bills prior to approval for payment.

• Investigate and resolve shipping discrepancies, damaged shipments, freight claims, shortages, and overcharges.

• Develop and implement improved packaging designs and techniques to enhance product protection and shipping efficiency.

Inventory & Warehouse Operations

• Receive, inspect, and process incoming materials in accordance with company procedures.

• Perform inventory transactions including receiving, transfers, cycle counts, and inventory adjustments.

• Assist with physical inventory counts and ongoing cycle count activities.

• Report and resolve inventory discrepancies and damaged materials promptly.

• Maintain inventory accuracy through proper documentation and system transactions.

• Maintain a clean, organized, and safe shipping and receiving environment.

Quality, Compliance & Safety

• Maintain compliance with AS9100, customer-specific requirements, and company quality procedures.

• Follow all export control regulations, including ITAR and EAR requirements, when handling controlled products and documentation.

• Own and administer the company Crane and Forklift Operator Certification Program, ensuring OSHA-compliant training, operator evaluations, certification records, recertification schedules, and adherence to company safety policies.

• Support continuous improvement initiatives designed to increase efficiency, accuracy, and operational effectiveness within the Shipping & Receiving department.

Required Qualifications

• High School Diploma or GED equivalent.

• Minimum of three (3) years of shipping and receiving or warehouse experience in a manufacturing environment.

• Minimum of three (3) years of experience using inventory management or ERP systems.

• Ability to read and interpret packing lists, purchase orders, bills of lading, and shipping documentation.

• Basic computer proficiency, including Microsoft Office applications.

• Ability to lift up to 50 pounds and stand or walk for extended periods.

• Ability to obtain and maintain required security clearance.

Preferred Qualifications

• Strong organizational skills and exceptional attention to detail.

• Experience working in defense, aerospace, or military manufacturing environments.

• Familiarity with AS9100, ISO 9001, and military quality standards.

• Knowledge of ITAR, EAR, and export compliance requirements.

• Experience administering OSHA Forklift and Crane Operator Certification programs.

• Experience using barcode scanners and warehouse management systems.

• Experience with FedEx, UPS, DHL, and freight shipping software.

• Strong problem-solving skills with a continuous improvement mindset.

• Excellent communication skills and ability to work collaboratively across departments.

Physical Requirements

• Ability to stand, walk, bend, and move throughout the workday.

• Ability to frequently lift, carry, and move materials weighing up to 50 pounds.

• Frequent use of computers, handheld scanners, forklifts, cranes, and standard warehouse equipment.

• Ability to communicate effectively in person, by phone, and electronically.

Work Environment

• Manufacturing and warehouse environment with regular interaction between production, quality, purchasing, and logistics teams.

• Frequent movement between shipping, receiving, warehouse, and production areas.

• Moderate to high noise levels typical of a manufacturing facility.

• Collaborative, safety-focused, and quality-driven work environment.

What We Offer

• Pay Range: $55,000 - $75,000 per year

• Four-Day Work Week

• Medical, Dental, Vision, and Life Insurance

• 401(k) and Employee Stock Ownership Program (ESOP)

• Employee Assistance Program

• Health Savings Account (HSA)

• Flexible Spending Account (FSA)

• Retirement Plan

• Paid Time Off

• Tuition Reimbursement

• Employee Referral Program

• Professional Development Opportunities

Equal Opportunity Employer

Espey is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status under applicable law.