The Administrative Operations organization plays a critical role in enabling Aerospace’s mission and business by delivering exceptional administrative services, driving operational efficiency, and fostering a culture of collaboration and continuous improvement. Our Centralized Admin Teams are composed of highly skilled administrative professionals who serve as tactical subject matter experts, executing administrative and operational tasks with precision while supporting enterprise priorities.

We are seeking a confident and adaptable Administrative Assistant , as a member of a Centralized Admin Team, to help ensure seamless daily onsite operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, demonstrates strong communication skills, and contributes to continuous operational improvement. You will prioritize urgent needs, engage in process improvements, and actively participate in tactical problem-solving as part of a collaborative team.

The selected candidate will be required to work full-time, on-site at our facility in Colorado Springs, CO.

What You’ll Be Doing

• Administrative Support: Provide collaborative administrative support to ensure smooth operations

• Task Execution: Execute in-person and system-submitted requests, processes, and procedures with accuracy and efficiency

• Workplace Services: Provide enterprise-wide onsite support by partnering with Facilities, EHS, EIS, People Operations, Corporate Communictions, and Security to deliver responsive solutions to foster a safe, efficient, and productive work environment (i.e. space readiness, office resource coordination)

• Technology Proficiency: Utilize essential tools and technology to complete work effectively

• Project Coordination: Support small to medium projects by executing tasks and timelines

• Problem Solving: Address minor operational issues, identify solutions, and coordinate follow-through

• Process Improvement: Participate in initiatives to enhance efficiency and workflow

• Internal Client Focus: Deliver responsive support by engaging with stakeholders, addressing in-person requests, supporting onsite needs, and coordinating solutions across various locations.

• Communication & Collaboration: Maintain clear, professional communication and contribute to team efforts

• Adaptability: Adjust to changing priorities and varying requests

• Leadership & Initiative: Support new initiatives by executing tasks and driving results

• Automation & Optimization: Apply automation for designated tasks

• Decision-Making: Make practical, tactical decisions to support business operations

What You Need to be Successful

Minimum Requirements:

• High School Diploma or equivalent

• 2 or more years of experience as an administrative professional or similar role

• Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading

• Technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, SharePoint and Excel and meeting tools such as Teams

• Fundamental communication & interpersonal skills: collaboration, problem-solving, emotional intelligence, diplomatic, judgment, and decision-making, across all levels of the organization

• Ability to rapidly adapt to changing environments and priorities

• Ability to handle sensitive information appropriately

• Ability to work independently and cooperatively with a team to contribute innovative solutions and resolve issues

• Ability to maintain regular onsite attendance to foster strong, in-person relationships with stakeholders and team members

• Current and active TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these:

• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence

• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices