Job Title: Finance and Administrative Assistant

Position Reports to: Interim President & CEO

Work Schedule: 20 hours per week (4 days per week at 5 hours per day)

Classification: Part-Time, non-exempt, flexible hours

Salary: $24.50 -$26.50 per hour

Summary: The Finance and Administrative Assistant is responsible for payroll processing, pledge processing, A/R receipts, A/P invoices and other related accounting/administrative tasks.

Essential Functions:

· Prepare and process daily cash deposits.

· Input campaign pledge payments to Andar360 (CRM system).

· Process and update campaign pledges via Andar360.

· Maintain the data integrity of Andar360.

· Review invoices for appropriate documentation, coding, and approval. Enter invoices into the accounting system or payroll system.

· Prepare, process, and distribute bi-weekly payroll and benefit reporting in a timely manner.

· Assist Interim President & CEO in preparing and maintaining employee files for payroll, benefit administration, compliance, and confidentiality.

· Assist Interim President & CEO in development and execution of new employees such as job descriptions, postings, background checks, orientation programs, and welcome packet.

· Prepare journal entries and enter them into the accounting system in a timely manner.

· Order office supplies.

· Sort and distribute incoming mail.

· Filing as needed.

· Provide administrative assistance to other departments as needed.

· Assist and support the day-to-day functions of United Way of Greater Plymouth County.

QUALIFICATIONS AND SKILLS:

· Must have strong work ethics.

· Must be well organized and an initiative-taker.

· Detail oriented, professional attitude, reliable.

· Proficient in Microsoft Office applications and Quickbooks software.

· Knowledge of database management a plus.

· Possess strong organizational and time management skills.

· Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.

· Ability to communicate effectively verbally and in writing.

· Ability to interact with employees and vendors in a professional manner.

· Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

· Confidentiality

Education and Experience:

· 2+ years payroll/accounting work experience required.

· High school diploma required, college courses in accounting preferred.

· Thorough knowledge of applicable accounts payable/general ledger systems and procedures.

Physical Demands:

· Able to lift to 30 lbs.

· Moving tables or chairs to set up presentations or activities.

· Carrying boxes of supplies or fliers for programs

Other Requirements:

· Maintain a valid driver’s license and access to a registered vehicle.

· Attend required meetings.

Candidates should email resume and cover letter to finance@uwgpc.org.

Please list subject as Finance & Admin Asst.

Review of applications will begin immediately and continue until the position is filled.

Pay: $24.50 - $26.50 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Must be available to be onsite 20 hours a week (4 days @ 5 hours per day)

Experience:

• Payroll and Accounting : 2 years (Preferred)

Work Location: In person