Administrative Assistant (Part-Time with Full-Time Growth Opportunity)

Location: Boerne, TX (In-Office)
Employment Type: Part-Time (20–30 Hours Per Week)
Compensation: Competitive Hourly Rate Based on Experience

Schedule: Monday-Friday, Occasional weekends with advance notice

Join the Team at Droptine Studios

Droptine Studios is a growing media marketing agency with over 10 years of business experience and more than 40+ years of expertise in the exotics and whitetail industries. We specialize in Social Media Management, Website Development, Graphic Design, Photography, and Videography. We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our Owner and Project Manager while helping keep our operations running efficiently.

This is more than a traditional administrative role. We're looking for someone who enjoys solving problems, staying organized, managing multiple priorities, and taking ownership of their work. The ideal candidate thrives in a fast-paced environment, communicates professionally, and enjoys supporting both internal teams and clients.

This position offers the opportunity to grow into a full-time role based on performance and business needs.

What You'll Do

Administrative & Executive Support

• Manage calendars, appointments, meetings, and scheduling for company leadership.
• Monitor and respond to emails, phone calls, text messages, website inquiries, and other communications.
• Prepare, organize, and maintain documents, reports, spreadsheets, records, and business correspondence.
• Coordinate travel arrangements, meeting preparation, and event logistics.

Project Coordination

• Assist with planning, tracking, and coordinating projects from initiation through completion.
• Maintain project documentation and ensure project management systems remain accurate and up to date.
• Follow up on outstanding tasks, approvals, deadlines, and action items.
• Coordinate communication between team members, vendors, clients, contractors, and business partners.
• Support project scheduling, vendor coordination, and procurement of quotes and services.

Client & Customer Support

• Respond professionally to client inquiries regarding services, scheduling, deadlines, billing, and project status.
• Provide exceptional customer service and maintain positive relationships with clients and partners.
• Assist with resolving client concerns and coordinating solutions internally.
• Ensure client records and project files remain organized, complete, and current.

Operations Support

• Maintain company databases, contact lists, filing systems, and records.
• Identify inefficiencies and recommend process improvements.
• Assist with special projects and company initiatives as assigned.
• Support daily office operations and help ensure work is completed accurately and on time.

What We're Looking For

Qualifications

• High School Diploma or GED.
• Associate's or Bachelor's Degree in Business Administration, Communications, Marketing, Management, or a related field.
• Previous experience as an Administrative Assistant, Executive Assistant, Office Manager, Project Coordinator, or similar role.
• Strong organizational, communication, and multitasking skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and commitment to quality work.
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Drive, Calendar).
• Reliable transportation and dependable attendance.
• Experience working in a small business or fast-paced environment.
• Experience with bookkeeping, invoicing, office administration, or business operations.
• Familiarity with ClickUp or other project management software.

The Ideal Candidate

You are someone who:

• Takes initiative and doesn't wait to be told what to do.
• Enjoys creating order and improving processes.
• Communicates professionally and confidently.
• Can work independently while also collaborating with a team.
• Anticipates needs and proactively solves problems.
• Takes pride in delivering excellent customer service and support.

If you're organized, dependable, proactive, and looking for an opportunity to grow with a dynamic creative agency, we'd love to hear from you.

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Describe a time you managed multiple priorities and deadlines successfully

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person