Executive Assistant – Full-Time, In-Office

Hannah Reno Real Estate at Keller Williams is seeking a highly organized, detail-oriented Executive Assistant to support operations, agent services, marketing coordination, client communication, scheduling, and administrative functions. The ideal candidate is proactive, professional, tech-savvy, and able to manage multiple priorities in a fast-paced environment while maintaining exceptional customer service.

Requirements:

• Active Montana Real Estate License required at time of hire
• Strong organizational and communication skills
• Ability to work independently and maintain confidentiality
• Proficiency with Microsoft Office, Google Workspace, and real estate technology platforms preferred

Position Details:

Full-Time

Monday–Friday

In-Office Position

Hybrid or remote work is not available

Competitive compensation based on experience

If you thrive in a fast-paced environment and enjoy helping a team succeed, we'd love to hear from you.

Qualifications

You are an organized, methodical and driven professional with a servant leader's heart. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work and your ability to serve others. No task is too great or too small for you -- your primary motivation is to support leaders and you do it well.

Team player

Strong written and verbal communication skills

Learning based, growth-minded

Organized

Knowledge of basic office suite software and calendaring systems

Excellent time management skills

Quickly adapts to changing circumstances

MUST HAVE ACTIVE MONTANA REAL ESTATE LICENSE.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Coordinate brokerage events, training sessions, and client appreciation events.
• Assist with real estate transaction management and compliance tracking.
• Prepare, review, and maintain contracts, disclosures, and broker documents.
• Serve as a point of contact for agents, clients, vendors, and business partners.
• Manage incoming calls, emails, and office communications.
• Create and coordinate marketing materials, social media content, and email campaigns.
• Maintain agent files and ensure compliance with brokerage and state regulations.
• Track projects, deadlines, and follow-up tasks to ensure timely completion.
• Coordinate vendor relationships and office service providers.
• Prepare reports, spreadsheets, presentations, and meeting materials.
• Maintain office organization, supplies, and daily operations.
• Assist with recruiting efforts, career nights, and brokerage growth initiatives.
• Handle confidential information with professionalism and discretion.
• Provide exceptional customer service to clients, agents, and visitors.
• Support the Operating Principal and leadership team with special projects and strategic initiatives as assigned.

Pay: $18.00 - $21.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program

License/Certification:

• Real Estate License (Required)

Work Location: In person