The Office Administrator & Bookkeeper will oversee daily office operations and provide administrative support across the company. The ideal candidate has experience in the construction industry and is comfortable managing the paperwork, scheduling, and financial tasks that keep projects and the office running smoothly.

Key Responsibilities

• Prepare and process AIA billing documents (G702/G703 pay applications)
• Track, request, and manage lien waivers (conditional/unconditional, partial/final) from subcontractors and vendors
• Collect, verify, and maintain Certificates of Insurance (COIs) for subcontractors and vendors, ensuring compliance requirements are met
• Manage bookkeeping tasks: invoicing, accounts payable/receivable, bank reconciliations, and general ledger entries
• Maintain project files, contracts, permits, and compliance documentation
• Coordinate schedules for project managers, crews, and subcontractors
• Process timesheets and support payroll coordination
• Order office and jobsite supplies; manage vendor relationships
• Answer phones, respond to client and subcontractor inquiries
• Support ownership/management with reporting and administrative tasks as needed

Qualifications

• 2+ years of office management or administrative experience in construction (required)
• Hands-on experience with AIA billing forms, lien waivers, and COI tracking/compliance
• Solid bookkeeping skills; QuickBooks experience required or strongly preferred
• Strong organizational skills and attention to detail
• High proficiency with Microsoft Office/Google Workspace
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities in a fast-paced environment
• High school diploma required; Associate's or Bachelor's degree a plus
• This is an in-office position, 5 days per week

Pay: From $70,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person