Position Summary

The Accounts Receivable Billing Specialist is responsible for the preparation, submission, and tracking of client invoices, as well as supporting revenue recognition and cash collection processes within DIR’s government contracting environment.

This role plays a critical function in ensuring accurate, timely billing and effective cash flow management, while maintaining compliance with contract terms, FAR requirements, and internal financial controls. The position also supports process improvements and system utilization to enhance billing efficiency and visibility.

PRIMARY RESPONSIBILITIES

• Prepare and issue accurate and timely invoices to customers based on contractual terms, rates, and services rendered
• Track payment status and follow up on outstanding invoices
• Identify and escalate collection risks
• Review billing data for completeness, accuracy, and compliance with company policies
• Maintain customer account records, including billing details, payment history, and adjustments
• Monitor accounts receivable aging reports and follow up on overdue invoices
• Work closely with project managers, contract teams, and Accounting Manager
• Ensure data accuracy and consistency across systems
• Serve as point of contact for billing inquiries, invoice discrepancies, payment follow-ups
• Communicate clearly and professionally with internal and external stakeholders
• Utilize AI tools to draft invoice summaries and communications, support reconciliation and data validation, streamline repetitive billing workflows

Requirements

• Bachelor’s degree in Accounting preferred
• Associate’s degree in Accounting acceptable with minimum 4+ years of Costpoint-specific billing experience
• Minimum 2–3 years minimum accounting, and Government Contract specific billing experience (GAAP)
• Experience with Costpoint or similar ERP
• Strong understanding of billing processes and basic accounting principles
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle, or similar ERP systems), Cost Point preferred.
• High attention to detail and accuracy
• Strong organizational and time management skills

Key Competencies

• Strong understanding of billing and accounts receivable processes
• Attention to detail and commitment to accuracy
• Knowledge of government contracting (FAR, contract types) preferred
• High attention to detail and accuracy
• Strong analytical and organizational skills
• Ability to manage deadlines and multiple priorities
• Effective communication with internal and external stakeholders
• Proficiency in Excel and accounting systems (Costpoint preferred)
• Willingness to adopt new tools and process improvements

Typical Physical Demands and Working Conditions

• Requires sitting, standing, and bending and a normal range of hearing and vision