SUMMARY
The Accounts Payable Analyst is responsible for accounts payable related to invoices and expense reports as they are received, processed, paid, and recorded within the Concur and NetSuite applications. Additionally, this role plays a critical role in our procure-to-pay workflow managing large data files to create allocation templates in Excel and the financial close and reporting process.

KEY ACCOUNTABILITIES

• Facilitates and monitors the assignment of invoices to appropriate workflow and provides additional support and guidance to Ultimus personnel as they review and approve the invoices.
• Monitors path and progress of invoices as they advance through our paperless workflow.
• Facilitates resolution of issues at each workflow stage including allocation among subsidiaries and accounts, data entry, coding and submission, reviews and approvals, and GL posting.
• Supports and monitors the associate reimbursement program for travel, entertainment, and other out-of-pocket expenditures, ensuring effective and timely operations.
• Supports and monitors the operation of American Express credit card program, ensuring effective and timely operations.
• Facilitates accurate and timely processing of all payables to associates, other related parties, and vendors.

SPECIAL PROJECTS

• Prepares and submits journal entries for procure-to-pay workflow including allocations, accruals, reclassifications, reversals, and month-end close journal entries.
• Prepares vendor account reconciliations and related analysis of past-due balances.
• Prepares general ledger account reconciliations within procure-to-pay workflow including AP Trade, other liabilities, and clearing accounts for the credit card program.
• Ensures accurate, complete, and timely processing of invoices and expense reports.
• Verifies that appropriate review is completed and required authorization is provided prior to initiating disbursements to third parties.
• Identifies potential issues; escalates them timely and resolves them effectively.
• Supports financial and regulatory audits and reviews.

WORKING RELATIONSHIPS

• Contact as needed with vendors or clients regarding general information, resolution of issues, inquiries, or reporting requirements.
• Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• Undergraduate degree in business or related field.
• 3+ years of relevant experience.
• Equivalent education and experience will be considered.

KNOWLEDGE

• AP automation software and related workflow processes (e.g., Concur, NexusPayables, AvidXchange.)
• Microsoft Office Suite, specifically Excel (e.g., Lookups, Nested Formulas, Pivot Tables, etc.)
• Adobe Acrobat.

SKILLS AND ABILITIES

• Large data analytical acumen, multitasking, and organizational skills.
• Builds robust allocations by company or client.
• Participates in solving problems and making decisions.
• Performs tasks in an accurate, timely, consistent, conscientious, and ethical manner.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.