Description

The Maryland-National Capital Park and Planning Commission (M-NCPPC), a six-time National Recreation and Parks Association Gold Medal Award Winner, is seeking a highly motivated, customer service-oriented team player to serve as an Administrative Assistant II within the Department of Human Resources and Management (DHRM), supporting the Office of Supplier Diversity and Inclusion.

Under the direction of the Supplier Diversity and Inclusion Chief, the successful candidate will provide administrative, operational, and customer service support to ensure the efficient day-to-day functioning of the office and its supplier diversity programs.

Examples of Important Duties

This position serves as a key point of contact for internal staff, vendors, contractors, and external stakeholders by providing administrative support, coordinating communications, scheduling meetings and events, maintaining records, and assisting with program-related activities. The Administrative Assistant II plays an important role in supporting initiatives related to the Commission’s Small Local Business Enterprise Program (SLBEP), Minority Business Enterprise (MBE) Program, and other supplier diversity efforts.

Responsibilities include preparing correspondence, reports, presentations, and meeting materials; maintaining electronic and physical filing systems; managing calendars and scheduling appointments; coordinating outreach events and training sessions; processing invoices, purchase requests, and other administrative documentation; and supporting data entry and report generation.

The Administrative Assistant II also assists with vendor inquiries, tracks program documentation, maintains databases and records, supports stakeholder communications, and ensures timely follow-up on assignments and requests. This position works closely with Procurement, Project Managers, Contract Administrators, vendors, and community partners to help support program operations and enhance service delivery.

The successful candidate will contribute to process improvements, assist with special projects, and support office initiatives that strengthen supplier diversity and inclusion efforts across the Commission. Through strong organization, communication, and customer service, this role helps advance the Commission’s commitment to equitable economic opportunities for small, local, and minority-owned businesses.

Other Functions
Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities

• Ability to establish and maintain effective working relationships with diverse internal and external stakeholders.
• Excellent organizational and time-management skills with strong attention to detail and accuracy.
• Experience using databases, record management systems, and strong proficiency in Microsoft Office applications.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Experience providing administrative and logistical support for meetings, events, and training activities.

Minimum Qualifications

1. High school diploma or a Certificate of General Educational Development (GED).
2. Two (2) years of progressively responsible experience in administrative support and clerical work or customer service that typically involves performance of a range of general office support functions.
3. An equivalent combination of education and experience may be substituted, which together total 2 years.

Supplemental Information

Classification Specification: Administrative Assistant

May be subject to medical, drug, and alcohol testing.

Work Environment and Physical Demands
Position is a combination of office and field work. Work is primarily performed in an office environment with occasional attendance at meetings, training sessions, outreach events, and other off-site activities.

DIVERSITY STATEMENT:
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of application at or 301-454-1411 (Maryland Relay 7-1-1)
M-NCPPC will make all efforts to accommodate you reasonably.