Nelson’s Buildings in Gainesville, FL is seeking a detail-oriented Administrative Assistant to support internal operations for a family-owned construction business. This full-time, in-person role involves project management, administrative organization, hiring coordination, and a wide array of executive support.

Role Purpose

The Administrative Assistant role exists to provide comprehensive, in-person support to the CEO and the COO through project management, organizational coordination, and administrative execution. This position ensures leadership stays focused on high-level decisions while internal operations, project tasks, and communication remain organized and on track. The AA supports Nelson’s Buildings’ longstanding Mission Statement of Best Built, Best Price, Best Service, helping uphold a family-owned, relationship-centered internal environment in line with their 3 Core Values of Integrity, Relationships and Innovation. This position requires a high level of confidentiality in all executive and internal matters.

Key Responsibilities

Project Management

• Manage ongoing, evolving, and one-off internal projects assigned by leadership
• Support tasks such as research and development, researching vendors, assisting with internal improvements, assistance with scaling strategy priorities, and maintaining documentation
• Build and update spreadsheets, workflow boards, and project systems
• Maintain project timelines and follow up to ensure goals move forward efficiently
• Adapt effectively as priorities shift within a high volume retail and construction environment.

Administrative & Operational Support

• Manage the calendars, scheduling needs, and daily planning for both the CEO and the COO
• Assist in outlining daily priorities to keep leadership focused and structured
• Attend internal meetings and record notes, action items, and timelines
• Order common materials, equipment, supplies, and team lunches
• Conduct research on pricing, materials, vendors, and internal business needs
• Coordinate travel and logistical arrangements for leadership
• Assist with hiring including sourcing candidates, screening resumes, and scheduling interviews
• Maintain internal communication and prepare announcements for CEO and COO
• Assist leadership with occasional personal tasks that support daily workflow efficiency

Social Media & Digital Support

• Oversee social media postings and basic content coordination
• Manage internal email distribution lists
• Assist with maintaining consistent internal messaging
• Approving posts from interns and marketing department, to ensure it is in line with consistent internal/external messaging

Professional Expectations

• High moral character, professionalism, and confidentiality
• Drama-free, steady, reliable presence
• Able to support two executives with shifting priorities
• Strictly internal support; not customer-facing
• Strong adaptability and initiative

What Success Looks Like

• Leadership operating with clarity, structure, and reliable organization
• Internal projects progress efficiently with accurate tracking and follow-up
• Documentation, spreadsheets, and systems are clean and easy to navigate
• Tasks are completed promptly with minimal oversight
• The AA strengthens the family-owned, relationship-first culture
• Internal communication is clear, organized, and timely

Collaboration & Support

The Administrative Assistant works closely with the CEO, COO, and supports internal operations across departments. While the role does not interact with customers, it enhances the structure that allows Account Managers, management teams, and construction teams to function effectively. Leadership relies on the AA for organization, communication flow, task management, and operational clarity.

About Us

Since 1998, Nelson’s Buildings has been committed to delivering Best Built, Best Price, Best Service. As a family-owned company, we prioritize trust, integrity, and long-term relationships while creating a supportive environment for our team.

Why Work With Us?
Family-oriented culture
Consistent in-person leadership mentorship
Opportunities to learn construction operations
Growth potential in operations and project roles
A culture rooted in integrity and teamwork

Pay: $37,440.00 - $45,760.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• Are you comfortable working with technology (Apple products, Google Workspace, ERP System, Canva, etc.)?

Education:

• Associate (Required)

Experience:

• Personal assistant: 1 year (Preferred)
• Management: 2 years (Required)

Ability to Commute:

• Gainesville, FL 32609 (Required)

Work Location: In person