Duties and Responsibilities:

• Review current case management procedures and reports and provide recommendations to improve and maximize efficiency and functionality.
• Coordinate with the AO and programmers in the development of a new case docketing system.
• Coordinate the review and testing of modules of the new case docketing system as they become available and provide appropriate feedback.
• Coordinate development, review, and testing of local configurations to the new docketing system with IT and Clerk's Office staff, including the development of new reports.
• Coordinate with the AO and IT staff regarding any changes or fixes to CM/ECF and reports.
• Develop SQL statements for ad hoc CM/ECF reports.
• Coordinate case management-related projects within the circuit and with the state courts.
• Meet with court staff, judges, unit executives and IT staff to provide updates on development and to explain and plan projects.
• Provide assistance and coordinate development of training for implementation of new projects, processes, and procedures.
• Provide input and advice to the Court on Clerk’s Office and case management-related initiatives and projects.
• Review database design and table structure in order to extract data for application in other case related projects.

Qualified applicants must have demonstrated excellent written and verbal communication skills, highly developed analytical skills, strong attention to detail, excellent organizational skills, strong critical-thinking skills and problem-solving abilities, good judgment, and sound ethics, and the ability to work independently and multitask. In order to qualify for this position, you must be a high school graduate (or equivalent), have two years of general experience, and have a minimum of two years of specialized experience.

General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position’s duties. Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience.

Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, laws, procedures, and practices and involved the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is commonly encountered in offices/organizations/departments such as law firms; legal counsel offices; federal, state, and municipal courts; educational institutions; and human resources/payroll departments.

Preferred Qualifications

Candidates with proficiency in a wide range of technologies, including Microsoft Office Suite, SharePoint, and virtual meeting platforms such as Microsoft Teams or Zoom are highly desirable.

Federal Court experience is preferred. Priority consideration will be given to candidates with appellate court experience who have current knowledge and understanding of the local court rules, practices, procedures, forms, and deadlines; knowledge of the Federal Rules of Appellate Procedure; knowledge of how cases proceed through the court system, and experience with the docketing program currently used by the Court, Case Management/Electronic Case Filing (CM/ECF).

A bachelor’s degree from an accredited four-year college or university is preferred.

The Third Circuit Court of Appeals offers a generous benefits package, competitive salary, and a dedication to work/life balance, including flexible schedules and telework opportunities, as well as:

• 11 paid federal holidays
• Paid annual leave (13 days/year for the first three years, increases with tenure)
• Paid sick leave (13 days/year)
• Retirement benefits under the Federal Employees Retirement System (FERS) and Thrift Savings Plan (TSP) (401-k equivalent)
• Health benefits under the Federal Employees’ Health Benefits Program (FEHB)
• Dental and Vision insurance options under the Federal Employees Vision and Dental Insurance Program (FEDVIP)
• Flexible Benefits Program (pre-tax Healthcare and Dependent care expenses)
• Life insurance benefits under the Federal Employees Group Life Insurance Program (FEGLI)
• Commuter Benefit Program (pre-tax mass transit and parking)
• Transit subsidy program
• Employee Assistance Program (EAP)
• Student Loan Forgiveness for Public Service Employees

Conditions of Employment

Must be a U.S. citizen or must meet the requirements established by current appropriations law. Positions with the U.S. Courts are excepted service appointments. Excepted service appointments are “at will” and can be terminated with or without cause by the court. The appointment is provisional and contingent upon the satisfactory completion of fingerprinting and an FBI background check. Direct deposit of pay required.

Email the following in a single PDF document to Human Resources at Clerk-Vacancy@ca3.uscourts.gov .

• Cover letter highlighting your experience and what draws you to this role
• Resumé that includes the name, title, and the contact information of three references
• AO-78, Application for Judicial Branch Federal Employment

Include the vacancy announcement number (C-26/1) in the subject line of the email.

The court will only communicate with those qualified individuals who will be invited to interview. Interviews may be held in person in Philadelphia, PA or virtually. Reimbursement for interview-related travel expenses or any relocation costs incurred by the successful applicant is not provided. The U.S. Court of Appeals reserves the right to modify or withdraw this vacancy announcement, or to fill the position without prior written or other notice.