ACCOUNTS RECEIVABLE CLERK

Department: Accounting & Finance

Reports To: Controller / Chief Financial Officer (CFO)

Job Summary

AZC Metropolitan Distributors / Metro Merchandising Solutions US is seeking a highly organized and detail-oriented Accounts Receivable Clerk to support the company’s financial operations and cash flow management. This position is responsible for maintaining accurate accounts receivable records, monitoring customer accounts, processing payments, reconciling balances, and assisting in collection efforts to ensure timely payment of outstanding invoices.

The ideal candidate will possess strong analytical skills, excellent customer service abilities, and a proactive approach to resolving payment discrepancies while maintaining positive relationships with customers and business partners.

Essential Duties and Responsibilities

• Accounts Receivable Administration
• Process and record customer payments accurately and timely within the accounting system.
• Generate, review, and distribute customer invoices, statements, and account summaries.
• Monitor customer account balances and aging reports.
• Investigate and resolve billing discrepancies, unapplied payments, deductions, and account variances.
• Maintain accurate and up-to-date customer records and documentation.

Collections & Customer Follow-Up

• Contact customers regarding past-due balances through telephone, email, and written correspondence.
• Coordinate collection activities while maintaining professional customer relationships.
• Escalate delinquent accounts to management when necessary.
• Document all collection efforts and customer communications.

Reconciliations & Reporting

• Perform account reconciliations and ensure receivable balances are accurate.
• Prepare weekly and monthly accounts receivable aging reports.
• Assist in identifying collection trends and recommending corrective actions.
• Support month-end and year-end closing processes.
• Prepare journal entries and supporting documentation related to accounts receivable transactions.

Collaboration & Support

• Work closely with the Sales Department to resolve customer disputes and collection issues.
• Coordinate with Operations, Warehouse, and Customer Service teams regarding invoicing concerns and customer deductions.
• Provide support during audits and financial reviews.
• Assist with special accounting projects as assigned.

Compliance & Recordkeeping

• Ensure compliance with company policies, accounting standards, and internal controls.
• Maintain confidentiality of financial and customer information.
• Organize and retain records in accordance with company procedures.

QualificationsEducation

• Associate Degree in Accounting, Finance, Business Administration, or related field required.
• Bachelor’s Degree preferred.

Experience

• Minimum of two (2) years of experience in Accounts Receivable, Collections, Bookkeeping, or Accounting.
• Experience in distribution, wholesale, retail, logistics, or consumer goods industries preferred.

Technical Skills

• Proficiency in QuickBooks and Microsoft Office Suite (particularly Excel).
• Experience with accounting and ERP systems preferred.
• Strong understanding of accounts receivable processes, reconciliations, and collections.
• Ability to analyze aging reports and financial data.

Competencies

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective verbal and written communication skills.
• Professional customer service and negotiation abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of integrity and confidentiality.

Physical Requirements

• Ability to remain seated for extended periods while performing computer-based work.
• Occasional lifting of office materials up to 20 pounds.
• Ability to communicate effectively in person, by telephone, and electronically.

Performance Indicators

Success in this role will be measured by:

• Timely collection of outstanding receivables.
• Reduction of overdue account balances.
• Accuracy of customer account records.
• Timely completion of reconciliations and reporting.
• Compliance with company procedures and internal controls.
• Positive internal and external customer relationships.

AZC Metropolitan Distributors / Metro Merchandising Solutions US reserves the right to modify, amend, or assign additional duties as business needs require.

Pay: From $15.00 per hour

Benefits:

• Opportunities for advancement
• Paid sick time
• Paid time off
• Professional development assistance

Work Location: In person