Job Summary

We are seeking an energetic and detail-oriented Receptionist / Office Support professional to be the welcoming face and organizational backbone of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide essential administrative support to ensure smooth daily operations. Your positive attitude, strong organizational skills, and ability to multitask will help create a professional and efficient environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office
• Assist with data entry, proofreading, and updating records with high accuracy
• Support calendar management and scheduling for team meetings or appointments
• Perform basic bookkeeping tasks using QuickBooks and assist with invoice processing and record keeping
• Provide general office support such as copying, scanning, filing, and ordering supplies
• Offer customer support by addressing inquiries courteously and professionally
• Manage office management tasks including organizing documents, maintaining supplies, and supporting administrative projects

Requirements

• Experience in an office environment or clerical role demonstrating strong organizational skills helpful
• Computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools helpful
• Strong communication skills with the ability to handle phone calls confidently; bilingual abilities are a plus
• Demonstrated experience in front desk operations or multi-line phone systems management
• Exceptional customer service skills with a friendly yet professional demeanor
• Ability to prioritize tasks effectively using time management techniques in a fast-paced setting
• Attention to detail for proofreading documents and maintaining accurate records
• Personal assistant or office support experience is preferred but not required
• Previous experience with calendar management and organization tools is highly desirable

Send your resume and salery requirements and join us as a Receptionist / Office Support team member where your proactive approach will help foster a welcoming atmosphere while ensuring our office runs seamlessly. We value energetic professionals eager to make a positive impact every day!

Pay: $9.00 - $11.00 per hour

Benefits:

• Paid time off

Work Location: In person