Job Summary
The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This position assists management and staff with scheduling, communication, recordkeeping, data entry, and general office coordination while maintaining professionalism and confidentiality.

Hours For this Position.

Mon-Fri 8AM-3:30PM

Essential Duties and Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Greet visitors and provide customer service support.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and distribute reports, letters, and other documents.
• Maintain organized filing systems, both electronic and paper.
• Perform data entry and maintain accurate records.
• Order and manage office supplies and equipment.
• Assist with meeting preparation, including agendas and minutes.
• Coordinate travel arrangements and itineraries as needed.
• Process incoming and outgoing mail.
• Support staff with administrative projects and special assignments.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or office experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize responsibilities.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

Physical Requirements

• Prolonged periods of sitting, moving and working at a computer.
• Ability to occasionally lift and carry office supplies up to 20 pounds.
• Ability to communicate effectively in person and by telephone.

Skills and Competencies

• Professionalism and customer service orientation.
• Problem-solving and critical-thinking skills.
• Strong interpersonal skills.
• Dependability and reliability.
• Ability to maintain confidentiality.

Work Schedule

• Full-time or part-time, depending on organizational needs.
• Typical office hours are Monday through Friday, with occasional flexibility as required.

Salary Range: Based on experience, qualifications, and location.

Pay: $23.00 - $24.49 per hour

Work Location: In person