We are seeking a reliable and detail-oriented Administrative Assistant to provide administrative and clerical support to the Maintenance Department. This position is responsible for assisting managers and staff with daily office operations, coordinating administrative activities, maintaining accurate records, and ensuring efficient workflow. The ideal candidate is organized, professional, and able to manage multiple tasks while providing excellent customer service to residents, vendors, and employees.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact and vendor lists
• Provide general support to visitors
• Liaise with executive office and business administrative assistants to handle requests and queries from senior managers

Requirements

• Must have property management, community management or HOA management experience.
• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Have you worked for a condominium association before?

Experience:

• Office management: 2 years (Required)

Language:

• English (Required)

Ability to Commute:

• Stratford, CT 06614 (Required)

Work Location: In person