Overview
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This role is essential in ensuring smooth administrative functions, maintaining a welcoming front desk, and supporting team productivity through effective management of office systems and processes. The ideal candidate will bring energy, excellent communication skills, and a proactive approach to streamline workflows, enhance customer service, and foster a positive workplace atmosphere. This paid position offers an exciting opportunity to make a meaningful impact within a collaborative team setting.

Duties

• Oversee all front desk activities, including greeting visitors, managing multi-line phone systems, and providing exceptional customer support with professional phone etiquette.
• Manage office supplies inventory, coordinate procurement, and ensure all office equipment is maintained and functioning efficiently.
• Utilize software tools such as Microsoft Office, Google Workspace, QuickBooks, and data entry platforms to organize files, process transactions, and maintain accurate records.
• Handle clerical tasks such as filing, proofreading documents, calendar management, scheduling appointments, and coordinating meetings for staff and executives.
• Support bookkeeping activities including basic bookkeeping tasks and financial record keeping using QuickBooks or similar programs.
• Assist with administrative projects such as preparing reports, managing correspondence, and supporting personal assistant duties as needed.
• Maintain organized filing systems both digitally and physically while ensuring confidentiality of sensitive information.
• Provide exceptional customer service by addressing inquiries promptly via phone or email while demonstrating professional office management and organizational skills.

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic computer literacy.
• Experience with multi-line phone systems, front desk operations, clerical tasks, data entry, filing, proofreading, and calendar management.
• Familiarity with QuickBooks for bookkeeping purposes is highly desirable.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Excellent phone etiquette along with customer service skills to support clients and visitors professionally.
• Previous experience in medical or dental receptionist roles or personal assistant positions is advantageous.
• Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment. Join us as an Office Manager to bring energy into our workplace! Your organizational expertise will help create a seamless office experience that supports our team’s success while delivering outstanding service to clients and visitors alike.

Pay: $85,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person