Job Code: 5001002
Job Family/Function: 50 – Finance and Audit\Accounting
FLSA: Nonexempt
Grade Ladder: MNPS Support Hourly
Pay Grade: MNPS.SCH009-H
Duration (days/year): 260
Locations(s): Support Hub

We Are Team MNPS
Metro Schools is one of the largest and most diverse school districts in the United States. Our teachers and staff educate more than 80,000 students in Metro Nashville-Davidson County, preparing them to excel in higher education, work, and life. Our district implements some of the most innovative reform strategies in the nation. We seek to partner with highly effective, engaging teachers, teacher leaders and support staff with a passion for urban education and a go-getter spirit as we strive to become the highest-performing urban district in the nation. Whether you are a teacher, an administrator, or a potential support staff employee, if you want to make a difference, we want to hear from you.

Job Summary

Working under limited supervision, responsible for providing financial, administrative and clerical services including processing and monitoring payments and expenditures using the JD Edwards System. Provides services in an effective and efficient manner will ensure that MNPS vendors and suppliers are paid within established time limits.

What you will do

• Receives and matches vendor invoices to supporting purchase orders and receiving entries or reports. Review invoices to ensure they are in accordance with established terms for payment. Reconciles vendor statements.
• Determine appropriate coding for entry into the general ledger.
• Verify that transactions comply with MNPS policies & procedures and are approved by appropriate personnel.
• Verifies and reconciles balances in accounts payable record. Work the receipt not voucher report.
• Verify vendor address book information using the JD Edwards System and work with Metro Finance to maintain vendor files to ensure proper remit addresses. Ensure that payments to vendors are made on time as per the established terms.
• Maintain relationships with vendors. Follow-up on vendor inquiries.
• Verify ledger balances and notify the management for corrective actions. Check schools and departments financial accounts to assure funds are available for purchases before entering direct pays. Work A/P “hold” items and release for payment. Work the receipt not voucher report.
Create and execute contracts, change orders, purchase orders and other documents as necessary.

Education Qualifications

Skills and Abilities

• Knowledge of departmental accounting methods and procedures and knowledge of the methods, practices and terminology used in fiscal record keeping work required.