Job Title: Human Resources Assistant (Temporary Position up to 12 Months)
Department: Human Resources
Reports to: Director of Human Resources
FLSA Status: Hourly
Location: This position is based in downtown Charleston, South Carolina and requires regular in-office attendance. Remote work is not available for this role. Relocation assistance is not provided for this position.

GENERAL SUMMARY
The Human Resources Assistant reports to the Director of Human Resources. As a member of the Support Services team, it is essential to consistently represent the team with professionalism, respect, and excellence in all interactions, both internal and external. This role provides administrative and operational support across a variety of human resources functions, including onboarding and offboarding coordination, employee records management, recruitment support, benefits administration support, payroll processing assistance, compliance tracking, and general HR administration. The Human Resources Assistant helps ensure HR processes are completed accurately, efficiently, and in a timely manner while contributing to a positive employee experience.

SUPERVISORY RESPONSIBILITIES
This position does not have supervisory responsibilities.

ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. General duties and responsibilities include, but are not limited to, the following:

Employee Relations & Customer Service

• Provides professional and timely customer service to employees regarding routine HR-related questions and requests.

• Assists with directing employee questions to the appropriate HR team member when needed.

• Maintains confidentiality while handling sensitive employee information and documentation.

• Supports HR team communications and helps reinforce company policies and procedures.

• Assists with preparation and distribution of employee communications and announcements.

Onboarding & Offboarding

• Coordinates onboarding logistics for new hires, including scheduling orientation sessions and preparing onboarding materials.

• Assists with collection and processing of new hire paperwork and employment documentation.

• Prepares onboarding packets, welcome materials, and new hire gifts.

• Coordinates equipment requests, office setup, and onboarding checklists with internal departments.

• Conducts background check processing and monitors completion of pre-employment requirements.

• Tracks completion of required training and onboarding tasks.

• Processes offboarding paperwork and assists with employee separation procedures.

• Coordinates exit meeting scheduling and collection of company property.

HRIS & Data Management

• Maintains accurate employee records and updates employee information within HRIS systems.

• Processes employee data changes including status updates, compensation changes, transfers, and terminations.

• Maintains digital employee files and ensures documentation is properly filed and organized.

• Processes I-9 documentation and E-Verify submissions.

• Assists with payroll-related data entry and payroll change documentation.

• Reviews reports for accuracy and identifies discrepancies for HR review.

• Supports maintenance of HR databases, spreadsheets, and tracking logs.

Compliance & Reporting

• Assists with maintaining compliance-related records and documentation.

• Supports preparation of internal reports, audits, and compliance tracking.

• Maintains required labor law postings and HR compliance documents.

• Responds to employment verification requests and routine information requests.

• Assists with maintaining HR forms, templates, and policy documents.

• Tracks completion of required compliance training programs.

Recruitment & Talent Acquisition Support

• Posts job openings on internal and external job boards.

• Schedules interviews and coordinates calendars with candidates and hiring managers.

• Assists with applicant tracking and recruitment coordination activities.

• Prepares offer letters and onboarding documentation for review and approval.

• Supports recruiting events, career fairs, and internship program coordination.

• Maintains recruiting files and candidate records.

• Assists with updates to recruiting materials and the company LinkedIn careers page.

Performance Management Support

• Provides administrative support for performance review processes and timelines.

• Assists with tracking completion of performance evaluations and follow-up reminders.

• Prepares performance review documentation and system uploads.

• Maintains organized performance management records and files.

• Supports scheduling of performance-related meetings and training sessions.

• Generates basic reports related to performance review completion status.

Benefits, Leave & HR Administration

• Assists employees with benefits enrollment paperwork and benefit-related documentation.

• Processes qualifying life event changes and updates employee records accordingly.

• Supports annual open enrollment preparation and communication distribution.

• Coordinates with payroll regarding benefit deductions and updates.

• Assists with leave administration tracking, including FMLA, disability, and other leave requests.

• Maintains leave tracking logs and monitors required documentation.

• Assists with benefits invoice reconciliation and benefits recordkeeping.

• Prepares and distributes benefits notices and informational materials.

• Supports employee wellness initiatives and engagement activities.

• Provides general administrative support to the HR department and assists with process improvements.

Other

• Maintains appropriate communication channels and respects the established hierarchy to ensure clarity, alignment, and effective decision-making.

• Processes incoming HR mail, email requests, and department correspondence.

• Assists with tracking HR metrics and maintaining reporting spreadsheets.

• Coordinates business card orders and employee directory updates.

• Assists with timesheet reminders and tracking.

• Maintains inventory of employee recognition items, onboarding materials, and office supplies for HR.

• Coordinates employee milestone recognition items and gifts.

• Assists with maintaining employee profiles within company systems and platforms.

• Supports planning and coordination of employee engagement activities and office events.

• Maintains professionalism and confidentiality while interacting with employees at all levels of the firm.

• Maintains a professional presence during virtual meetings. When participating in meetings through Microsoft Teams or other video conferencing platforms, employees are expected to be on camera unless otherwise approved or circumstances prevent camera use.

• Supports additional HR projects and administrative assignments as needed.

REQUIRED SKILLS AND ABILITIES

• Basic understanding of HR principles and employment practices.

• Strong organizational skills and attention to detail.

• Excellent written, verbal, and interpersonal communication skills.

• Ability to manage multiple tasks and prioritize responsibilities in a fast-paced environment.

• Strong customer service orientation and professionalism.

• Ability to handle confidential information with discretion.

• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

• Experience with HRIS systems preferred; Paycom experience is a plus.

• Familiarity with Deltek Vantagepoint or similar systems is a plus.

• Ability to work in-office at least 4 days per week, with 1 remote day.

EDUCATION AND EXPERIENCE

• Associate's or Bachelor’s degree in Human Resources, Business Administration, or related field.

• 1-3 years of HR administrative or office administrative experience in a professional services environment preferred.

WHY YOU'LL WANT TO WORK AT GF
Join a team where you can contribute and grow your career without limits. At GF, you’ll help build community through meaningful work while shaping your professional growth and career path. Our team brings together diverse talents and backgrounds, creating an environment where you can explore fresh ideas, navigate new challenges, and adapt as your career and goals evolve. From our 4½-day workweek and comprehensive benefits to intentional mentorship and career development, GF provides an environment where growth, balance, and job satisfaction go hand in hand.

CAREER PROGRESSION
We are passionate about supporting your career progression and professional growth. GF maintains a career progression framework that illustrates typical advancement in both title and responsibility. During the annual performance review process, and at other appropriate times, we will discuss the skills, experience, and competencies that may be demonstrated to achieve the next level position.

Career progression is not prescriptive. Advancement is based on a combination of demonstrated capability, technical and interpersonal skills, experience, initiative, attitude, performance, and overall contribution to the firm. We encourage open, direct, and ongoing conversations with your manager regarding your career goals and professional development.

We also recognize that not every employee aspires to continued upward advancement. If you are content in your current role, we are committed to supporting your growth through expanded responsibilities, new challenges, and horizontal development opportunities that allow you to remain engaged, challenged, and professionally fulfilled while maintaining your current level.

BENEFITS
Health and Wellness Support
We prioritize the well-being of our team members through comprehensive medical, dental, and vision plans, along with a generous Firm contribution to health savings accounts. Other programs that further emphasizes our dedication to the holistic health of our employees include: voluntary short- and long-term disability; voluntary life insurance; accident, critical illness, and hospital indemnity benefits; monthly wellness reimbursements; telehealth benefits; mental health counseling; employee assistance programs; Medicare transition services; and financial wellness benefits.

Professional Development Opportunities
Dedication to continued learning is ingrained in our culture. Our tuition reimbursement program empowers employees to pursue continuous learning, enhancing their education and skill sets to excel in their careers. Mentorship opportunities and benefits such as paid membership to a professional organization and opportunities for selection into our Next Generation Leadership Training or Associates and Directors Program further supports the growth and development of our team.

Ownership and Prosperity
As an ESOP company, GF takes pride in offering every team member a stake in our success. Through the Employee Stock Ownership Plan, our employees benefit from shared company prosperity, creating a culture of shared goals and achievements. You fund your 401(k) through paycheck deferrals, and GF matches your deferrals into the ESOP with shares of company stock.

Work-Life Integration
We understand the importance of Work-Life Balance. Our commitment to flexible work schedules, paid time off, paid holidays, half-day Fridays, and paid parental leave allows our team members to achieve professional success while maintaining a fulfilling personal life.

EQUAL EMPLOYMENT OPPORTUNITY (EEO)
We are an equal opportunity employer and are committed to fostering a diverse, inclusive, and respectful workplace. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship status, disability, medical condition, genetic information, marital status, familial status, partnership status, protected veteran status, uniformed service member status, or any other status protected by applicable federal, state, or local law.

PAY TRANSPARENCY
Where required by applicable law, the pay range for this position is provided in the job posting. Compensation is determined based on a variety of factors including, but not limited to, skills, experience, education, internal equity, geographic location, and business needs. This position may also be eligible for discretionary bonuses and or benefits in accordance with applicable plans and policies.

PAYROLL
Employees paid on a bi-weekly basis, consisting of 26 pay periods annually, and is issued in arrears. Direct deposit is available.

AT-WILL EMPLOYMENT
Employment with GF is at will, which means that either the employee or GF may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description or posting creates a contract of employment or alters the at-will nature of employment.

WORK ENVIRONMENT
Work may be performed in a standard office setting, onsite at client locations, and or on active construction or project sites. Work environments may include exposure to weather conditions, uneven terrain, construction equipment, and other site-related conditions.

PHYSICAL DEMANDS
This position requires sufficient physical ability, with or without reasonable accommodation, to perform essential job functions. These may include sitting or standing for extended periods; walking on uneven surfaces; stooping, bending, kneeling, crouching, reaching, and twisting; lifting, carrying, pushing, and or pulling light to moderate amounts of weight; operating office and field equipment requiring repetitive hand movement and fine motor coordination; communicating verbally and in writing; visual acuity within normal range with or without correction; and hearing within normal range with or without correction. This position may require physical mobility on and around active construction sites before and after installation of infrastructure and site improvements.

REASONABLE ACCOMMODATION
We are committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process. If you require a reasonable accommodation to apply for a position or to perform essential job functions, please notify us. Reasonable accommodations may include modifications to the application process, work procedures, equipment, or work environment, in accordance with applicable law.

BACKGROUND CHECK
Employment may be contingent upon successful completion of a background check, reference check, and or drug screening, consistent with applicable federal, state, and local laws, including fair chance and ban-the-box requirements.

SAFETY & COMPLIANCE
Employees are required to comply with all Company and client on-site safety policies and procedures. Personal protective equipment (PPE) may be required when working on construction or project sites.

WORK AUTHORIZATION
Applicants must be legally authorized to work in the United States. GF participates in E-Verify and will verify employment eligibility in accordance with federal law.

HARASSMENT-FREE WORKPLACE
We are committed to maintaining a professional work environment free from discrimination, harassment, retaliation, and inappropriate conduct. All employees are expected to uphold these standards and will attend annual harassment prevention training.

DISCLAIMER
This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications and may be modified at any time to meet business needs.

Thank you for your interest in applying for a position at GF. We appreciate you taking the time to submit your information. Our team will review your qualifications, and if your skills and experience align with the needs of the role, a member of our recruitment team will reach out to begin the next steps in the process. We look forward to reviewing your information.