POSITION SUMMARY: The Fixed Assets Supervisor plays a pivotal role in overseeing the daily operations of the Fixed Assets department, ensuring the accuracy and timeliness of financial reporting. This includes managing functions such as maintaining and updating the fixed asset register, ensuring accurate asset classification, tracking and monitoring CIP projects, and account reconciliations. The supervisor is responsible for preparing financial statements, coordinating audits, and ensuring timely capitalization and depreciation of assets in accordance with Generally Accepted Accounting Principles (GAAP).

In addition to technical responsibilities, the Fixed Assets Supervisor leads and mentors a team of accounting professionals, fostering a culture of continuous improvement and accountability. They develop and implement accounting policies and procedures, assist in budgeting and forecasting, and collaborate with other departments to support organizational objectives. Strong analytical skills, attention to detail, and proficiency in accounting software are essential for success in this role.

Preferably, candidates for this position possess a bachelor's degree in accounting or finance, along with several years of relevant experience, including supervisory responsibilities. Professional certifications such as Certified Public Accountant (CPA) or Certified Management Accountant (CMA) are often preferred. The role demands excellent communication skills, the ability to manage multiple priorities, and a commitment to upholding the highest standards of financial integrity.

PRIMARY RESPONSIBILITIES/FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.

35% - Asset Management: Oversee the accurate recording and classification of all fixed assets. Ensure the fixed asset register is up to date and reflects real-time asset movements, including acquisitions, disposals, and interdepartmental transfers. Maintain strong controls over asset custody and documentation.

Manage the tracking and accounting of capital projects under construction. Ensure that all project costs are accurately recorded to CIP accounts, monitor project progress in coordination with project managers, and oversee timely capitalization of completed projects. Maintain compliance with accounting rules and internal policies regarding CIP.

30% - Accounting and Compliance: Ensure fixed asset accounting aligns with applicable standards (GAAP) by overseeing capitalization, depreciation, and asset disposals. Reconcile fixed asset sub-ledgers to the general ledger, and provide support for internal and external audits by preparing schedules and documentation.

25% - Process & Policy Oversight: Develop, implement, and maintain fixed asset policies and procedures. Ensure organization-wide adherence to fixed asset guidelines, including thresholds for capitalization and maintenance of audit trails. Provide training and guidance to departments on proper asset recording and documentation.

30% - Leadership & Staff Development: This role involves supervising staff, managing work distribution, and overseeing their training, development, and performance monitoring. The supervisor is responsible for providing regular feedback and conducting performance reviews to support professional growth and ensure that team objectives are achieved. Additionally, the position focuses on promoting a culture of continuous improvement and accountability within the accounting team.

Educational/Experience Requirements:

• Bachelor Degree in Accounting, Finance or related field, and 3+ years of accounting experience, including financial close, reconciliations, analysis and reporting

• 1-2 years in a supervisory or lead role

• CPA certification preferred

• Public Accounting experience preferred

Core Technical Skills/Knowledge:

• Strong analytical and critical thinking skills to interpret financial data and variances

• Strong proficiency in ERP systems (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics)

• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query, etc.)

• Familiarity with financial reporting and asset management tools

• Ability to work independently with limited supervision

• High attention to detail and strong numerical accuracy

• Strong analytical, problem-solving, and organizational skills

• Ability to interpret financial reports and identify discrepancies

• Experience with project development and technical writing

• Data extraction abilities using tools like Monarch and Showcase Query

• Expert knowledge in building and documenting, and resolving discrepancies between GL and subledgers

• Ability to identify procedural and internal control weaknesses and provide suggestions and guidance for improvement.

• Experience in preparing financial statements and documentation for internal and external audits

• Ability to support system testing, UAT, and data validation during software implementations and upgrades.

Specialized Fixed Assets Supervisor Technical Skills/Knowledge:

• Deep knowledge of U.S. GAAP and internal controls

• Knowledge of data analytics tools (e.g., Tableau, Power BI)

• Ability to prepare complex reconciliations, journal entries, and manage accruals

• Deep understanding of intercompany accounting

• 2+ years experience with Les Schwab Accounting systems and processes preferred

• Work closely with outside auditors related to asset valuation

• Supervising staff

General Knowledge and Abilities:

• Communication: Ability to communicate information clearly and professionally (both verbally and in writing) while ensuring that the quality and content of the message are relevant to the circumstances and understandable to wide audiences; the ability to draft, proofread, and send written communications effectively; the ability and willingness to carefully listen to others by asking appropriate questions, avoiding interruptions, and the leadership to collaborate internally, cross-functionally, and across management levels in formal and informal settings.

• Service Excellence: Create an environment that is stakeholder-focused; encourage team collaboration to anticipate and understand stakeholders' needs, empower staff to identify suitable solutions; ensure staff is consistently delivering on those expectations.

• Adaptability: Willingness to work in an ever-changing environment with the ability to positively adapt to organizational, process, and technology changes. Remaining flexible and effective in response to changing priorities, technologies, regulations, and team needs. Since accounting environments are often fast-paced and deadline-driven, the ability to adjust quickly is essential. Possess the ability to concentrate on several areas of work simultaneously.

• Teamwork: Ability to establish, maintain, and encourage high-trust working relationships with business users and team members; must work effectively independently, as a member of a team, and as a team leader. This includes cooperating, being supportive of others, willingly helping others, considering others’ ideas and opinions, sharing information, giving proper credit, and fulfilling team responsibilities.

• Analytical Skills: An Accounting Supervisor applies analytical skills by examining complex financial data to identify trends, variances, and irregularities that impact business performance. They perform in-depth account reconciliations and investigate discrepancies between actual and expected results, applying root cause analysis to resolve issues. Through critical evaluation of financial statements and journal entries, they ensure compliance with GAAP and internal controls. Accounting Supervisors also analyze the financial implications of new transactions, accounting standards, and business initiatives, providing recommendations that support decision-making. In addition, they use data interpretation to enhance forecasting, budgeting, and operational reporting, helping cross-functional teams understand financial outcomes and optimize performance.

• Initiative: An Accounting Supervisor uses initiative by taking ownership of complex accounting tasks and continuously seeking ways to enhance accuracy, efficiency, and compliance. They anticipate potential issues in reconciliations, reporting, or system processes and act quickly to resolve them without waiting for direction. Whether it's proposing improvements to month-end close procedures, leading updates in response to new accounting standards, or identifying automation opportunities in ERP systems, they are forward-thinking and solution-oriented. Accounting Supervisors often go beyond their core responsibilities by mentoring junior staff, leading process improvement initiatives, and supporting system implementations that align finance operations with strategic goals. Their proactive mindset drives continuous improvement and adds measurable value to the organization.

• Leadership: An Accounting Supervisor demonstrates leadership by setting a high standard for accuracy, compliance, and timeliness in financial reporting. They serve as a subject matter expert on complex accounting topics and often lead the resolution of technical issues, helping others understand and apply accounting principles correctly. Through mentoring and knowledge-sharing, they support the growth of junior staff and foster a collaborative, high-performing team culture. Accounting Supervisors also lead cross-functional projects—such as ERP implementations, new accounting standard adoptions, or internal audits—by aligning stakeholders, managing timelines, and ensuring that financial considerations are prioritized. Their leadership ensures that the accounting function not only meets regulatory requirements but also contributes to strategic business decisions. Potential to manage, motivate and grow employees or coworkers to ensure successful completion of work tasks and projects to achieve organizational goals and objectives; the ability to encourage teamwork; delegate authority and provide direction.

Physical Requirements:

Primarily desk position; regularly required to sit, occasionally required to stand and walk. Requires frequent and repetitive use of hands and fingers to operate computer, mouse, keyboard, and office related equipment and the ability to reach with hands and arms. The position requires lifting no more than 20 pounds. Specific vision abilities required by this job include close visual acuity and the ability to adjust focus. Requires the ability to communicate verbally and exchange information over the phone and in person.

Work Environment:

Office, non-manual work; the worker is not substantially exposed to adverse environmental conditions.