Job Summary

We are seeking an energetic and highly organized Office/Scheduling Manager to oversee the smooth operation of our administrative functions and coordinate complex scheduling needs. This vital role combines office management, vendor relations, and team supervision to ensure efficiency and excellence across all administrative processes. The ideal candidate will excel at multitasking, possess strong communication skills, and demonstrate a proactive approach to problem-solving. Your leadership will help foster a productive work environment while maintaining confidentiality and delivering exceptional customer service.

Duties

• Manage daily office operations, including front desk activities, filing, and handling confidential information with discretion.
• Oversee calendar management for multiple teams, scheduling appointments, meetings, and events with precision.
• Coordinate vendor relationships, including negotiating contracts, managing supplies, and ensuring timely deliveries.
• Supervise service team providing training, guidance, and performance feedback to foster a high-performing team.
• Handle bookkeeping tasks using accounting software such as QuickBooks; maintain accurate financial records and perform basic accounting functions.
• Support human resources functions including payroll processing, employee onboarding, and maintaining personnel records.
• Utilize Microsoft Office Suite and spreadsheets to prepare reports, track budgets, and streamline office workflows.
• Ensure compliance with office policies and procedures while continuously seeking process improvements for efficiency.

Experience

• Proven experience in office management or administrative roles within a professional environment.
• Supervisory experience leading teams or managing staff in a fast-paced setting.
• Strong background in scheduling management using calendar tools or software platforms.
• Familiarity with bookkeeping, accounting principles, and financial software such as QuickBooks or similar programs.
• Demonstrated ability to handle vendor management tasks effectively while maintaining positive relationships.
• Experience with human resources functions including payroll processing and employee onboarding procedures.
• Proficiency in Microsoft Office applications—Word, Excel, Outlook—and advanced spreadsheet skills for budgeting and reporting purposes.
• Knowledge of office procedures related to filing systems, front desk operations, multi-line phone systems, and client communication strategies.
• Ability to maintain confidentiality when handling sensitive information while demonstrating excellent organizational skills.
• Strong communication skills with a focus on professionalism in client interactions and team collaboration.

Join us in creating an efficient office environment where organization meets innovation! We value proactive leaders who thrive on multitasking and fostering a positive workplace culture through exceptional administrative support.

Pay: $51,334.76 - $61,822.50 per year

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement

Work Location: In person