Pre-Litigation Paralegal

Location: Chicago, IL 60602
Job Type: Full-Time
Work Schedule: Monday – Friday
Hybrid Schedule: Eligible after successful completion of a six-week in-office onboarding and integration period.

Why Join Walner Law?

Walner Law is one of Chicago's most recognized personal injury firms, built on decades of results and a reputation for fighting tirelessly for injured clients. As a Pre-Litigation Paralegal, you won't simply manage files—you'll play a critical role in guiding clients through one of the most challenging times in their lives while helping move cases efficiently from intake to settlement.

We invest in people who are passionate about serving clients, take ownership of their work, and thrive in a collaborative, fast-paced environment. If you're looking to grow your career with a team that values accountability, communication, and excellence, we'd love to meet you.

Position Overview

The Pre-Litigation Paralegal is responsible for managing a high-volume personal injury caseload from intake through settlement. This role ensures cases progress efficiently while maintaining exceptional client communication and organization throughout the life of each case.

The ideal candidate is proactive, detail-oriented, and capable of managing deadlines, records requests, negotiations support, and case preparation with minimal supervision.

Key ResponsibilitiesClient Communication & Case Management

• Serve as the primary point of contact for clients throughout the pre-litigation process.
• Maintain regular communication with clients regarding treatment, case status, and next steps.
• Document all client communications and case activity within Filevine.
• Build strong client relationships while delivering exceptional customer service.

Medical Records & Treatment Coordination

• Request, obtain, and track medical records, bills, imaging, police reports, and lien documentation.
• Prepare and maintain medical summaries, treatment timelines, and billing ledgers.
• Communicate with medical providers regarding records, balances, liens, and reductions.

Case File Management

• Maintain accurate and organized electronic case files.
• Ensure all case notes, documentation, deadlines, and supporting materials are current.
• Monitor case progression and proactively identify outstanding items requiring follow-up.

Demand Preparation & Settlement Support

• Draft settlement demand packages, including liability summaries, injury narratives, damages, and supporting documentation.
• Prepare negotiation summaries for attorney review.
• Assist attorneys during settlement negotiations.
• Monitor statutes of limitation and other critical deadlines, escalating issues when necessary.

Administrative Responsibilities

• Track insurance adjuster communications and ensure timely follow-up.
• Upload and organize HIPAA authorizations, settlement statements, releases, and other legal documents.
• Assist with lien resolution and coordinate settlement disbursement documentation.
• Perform additional case management and administrative duties as assigned.

Required QualificationsEducation

• Bachelor's degree required.

Experience

• Minimum of two years of plaintiff-side personal injury experience.
• Pre-litigation case management experience required.

Technical Skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience using Filevine or comparable legal case management software.
• Strong written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Ability to manage a high-volume caseload while maintaining accuracy and attention to detail.

Preferred Qualifications

• Bilingual (English/Spanish or English/Polish) strongly preferred. Bilingual candidates will receive priority consideration.
• Experience with Filevine, Case Status, or similar legal technology platforms.
• Familiarity with settlement negotiations, insurance claims, medical liens, lien reductions, MedPay/PIP, auto accidents, and premises liability cases.

Core Competencies

• Client Service & Professionalism
• Strong Communication Skills
• Attention to Detail
• Time Management & Organization
• Critical Thinking & Problem Solving
• Accountability
• Confidentiality & Professional Ethics

Benefits

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (PTO)

Additional Information

• Full-time, Monday–Friday schedule.
• Occasional overtime may be required based on caseloads and business needs.
• Hybrid work eligibility begins after successfully completing a six-week in-office onboarding and integration period.
• Employees must successfully complete a three-month probationary period.
• This position is based in our downtown Chicago office.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Chicago, IL 60602