About Us: Job Summary: Essential Duties & Responsibilities:

• Coordinate project activities with Project Managers and cross-functional teams to ensure timely delivery, effective communication, high-quality service, and alignment with customer and corporate requirements.
• Manage purchase orders and contract preparation, including creation, validation, and distribution to appropriate stakeholders to support implementation and invoicing processes.
• Oversee invoicing, billing, collections support, and financial documentation, resolving discrepancies and ensuring accuracy across all project-related financial transactions.
• Maintain and manage project tracking tools, including spreadsheets, reports, job cost data, and financial metrics to support visibility, forecasting, and informed decision-making.
• Prepare and validate weekly productivity metrics, weekly payroll data, and monthly Work in Progress (WIP) reports to ensure accuracy, compliance, and alignment with financial expectations.
• Coordinate and facilitate meetings by organizing schedules, driving agendas, documenting outcomes, and ensuring follow-up actions are completed.
• Schedule technicians as needed for customers to achieve project goals
• Manage onboarding documentation for new hires, ensuring completeness, accuracy, and compliance with organizational and regulatory requirements.
• Oversee permitting processes, including obtaining and managing project permits to ensure compliance and adherence to project schedules.
• Ensure compliance with certified payroll requirements by preparing, reviewing, and validating reports for both internal teams and subcontractors on prevailing wage projects.
• Provide comprehensive administrative support by creating, maintaining, and organizing correspondence, reports, invoices, and documentation.
• Performs all other duties as required or assigned to support the success of the role and the organization.

Qualifications:

• Minimum 3-5 years of recent project coordination experience.
• Minimum 2 years accounting/billing experience preferred.
• Knowledge/experience within a mechanical contracting firm preferred
• Excellent proficiency in Word, Excel, PowerPoint, and other Microsoft Office software applications.
• Experience working with AIA forms, certified payroll, prevailing wage, State and Federal forms
• Ability to learn other software applications as required.
• Knowledge/experience with Smartsheets preferred
• State of Ohio notary preferred
• Demonstrates integrity, professionalism, sound judgment, and commitment to quality with strong attention to detail
• Self-motivated and effective in fast-paced environments with strong organizational, analytical, technical, problem-solving, and multi-tasking abilities
• Excellent written and verbal communication skills with the ability to build positive relationships, collaborate effectively, and engage at all organizational levels

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.

While visiting field locations, the employee may be required to work outdoors, be exposed to wet and/or humid conditions; moving mechanical and electrical parts; high, precarious places; dust, fumes or airborne particles; toxic or caustic chemicals; outside weather conditions, extended exposure to sunlight; cold and heat; risk of electrical shock and vibration. The noise level in the field work environment is usually moderate to loud.

Benefits: Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy: Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.