Permitting & Project Administration Coordinator

On Pointe Contracting – Southeast Michigan (Hybrid / Remote Flexibility Available)

On Pointe Contracting is a rapidly growing marine construction company specializing in boat lifts, docks, seawalls, shoreline protection, dredging, and waterfront infrastructure throughout Southeast Michigan.

We're looking for a highly organized, self-motivated professional to take ownership of our permitting process while supporting project administration and operational coordination. This is a critical position within our organization that directly impacts project timelines, customer satisfaction, and company growth.

This is not a basic administrative role. We're looking for someone who can manage multiple priorities, communicate effectively, solve problems, and take ownership of moving projects forward without requiring constant oversight.

Position Overview

The Permitting & Project Administration Coordinator is responsible for managing permit applications and approvals from start to finish while supporting project administration, customer communication, lead intake, scheduling coordination, and operational support functions.

This role works closely with ownership, project management, customers, municipalities, and regulatory agencies to ensure projects stay organized, compliant, and moving forward.

You will work directly with:

• Office Manager
• President / Business Development
• Project Managers

As our company continues to grow, this position will play a key role in helping build and refine internal systems and processes.

Key ResponsibilitiesPermitting & Regulatory Coordination

Prepare, submit, and manage permit applications including:

• EGLE (Michigan Department of Environment, Great Lakes, and Energy)
• U.S. Army Corps of Engineers
• Local municipalities
• Building permits
• Electrical permits
• Shoreline and marine construction permits

Responsibilities include:

• Tracking permit status
• Proactively following up with agencies
• Identifying delays before they become problems
• Maintaining organized permit records
• Coordinating permit timelines with project schedules
• Communicating permit status updates to customers and management

Customer Communication & Lead Management

• Answer and manage incoming company phone calls
• Return customer inquiries in a timely manner
• Enter new customer leads into company systems
• Route calls and inquiries to appropriate team members
• Maintain professional communication with customers, vendors, and agencies
• Assist customers with information gathering and project updates

Project Administration Support

• Assist with project documentation and organization
• Maintain project records and digital files
• Support Buildertrend implementation and maintenance
• Assist with receipt tracking and job costing documentation
• Support project managers with administrative tasks
• Coordinate information between customers, vendors, crews, and management

Operational & Administrative Support

During periods of lighter permitting volume, assist with:

• Process documentation
• Vendor communication
• Order coordination
• Administrative projects
• Internal system improvements
• General office support functions

What We're Looking For

Required Qualifications:

• Experience with construction, environmental, municipal, or utility permitting
• Strong organizational and administrative skills
• Excellent written and verbal communication
• Ability to manage multiple projects simultaneously
• Strong follow-through and task management skills
• Comfortable working in a fast-paced construction environment
• Ability to proactively identify issues and communicate solutions
• Proficiency with:
• Microsoft Office
• Adobe Acrobat / PDF editing
• Cloud-based software systems

Preferred Qualifications

• Marine construction experience
• Construction administration experience
• Buildertrend experience
• Project coordination experience
• Experience working with municipalities or regulatory agencies

Compensation & BenefitsCompensation

• $58,000 – $68,000 starting salary (based on experience)
• Performance bonus structure
• Growth opportunities based on performance
• Top performers typically reach $70,000 – $85,000+ through salary growth, bonuses, and expanded responsibilities

Benefits

• Health Insurance (after 60 days)
• 80% employer-paid employee coverage
• 70% employer-paid employee + spouse coverage
• 60% employer-paid family coverage
• 3% company retirement match (after 90 days)
• Year-round full-time employment
• No seasonal layoffs
• Company-provided technology and equipment
• Additional stipend after six months

Schedule

Standard Schedule:

• Monday – Friday
• 8:00 AM – 5:00 PM
• One-hour lunch

Hybrid and remote flexibility may be available after successful completion of training and demonstrated performance.

Location

Preference given to candidates located within:

• 30 minutes of Pinckney, Michigan
• 30 minutes of St. Clair Shores, Michigan

Occasional in-person meetings and training sessions may be required.

What Sets This Role Apart

This position plays a direct role in keeping projects moving forward.

When permitting, communication, and project administration are handled correctly, projects stay on schedule and customers stay informed. When they aren't, projects stall.

We are not looking for someone who simply submits permits and waits.

We are looking for someone who actively manages the process, follows up consistently, takes ownership of outcomes, and understands the impact their role has on the entire operation.

If you're someone who enjoys organization, problem-solving, communication, and helping drive projects forward, we'd love to talk with you.

How to Apply

Submit your application and a brief overview of your experience.

Qualified candidates can expect:

• Phone screening
• In-person interview
• Paid working interview

Apply Online:
https://www.onpointe.pro/careers

Or Email Resume:
andrew@onpointe.pro

Questions?
(810) 623-9459

Pay: $58,000.00 - $68,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have experience obtaining permits, licenses, or approvals from government agencies, municipalities, or regulatory organizations?

Yes
No

• How many years of administrative, project coordination, permitting, or construction office experience do you have?

Less than 1 year
1-2 years
3-5 years
5+ years

• Are you comfortable making follow-up phone calls to municipalities, customers, vendors, and regulatory agencies on a daily basis?

Yes
No

• Are you comfortable managing multiple projects, deadlines, and ongoing tasks simultaneously without constant supervision?

Yes
No

• Are you able to work Monday-Friday from 8:00 AM to 5:00 PM?

Yes
No

• Are you located within a reasonable commuting distance of either Pinckney, MI or St. Clair Shores, MI?

Yes
No

• Are you proficient with Microsoft Office, including Excel, Outlook, and Word?

Yes
No

• Which of the following best describes your permitting experience?

No permitting experience
Residential permits only
Commercial permits
Environmental permits
Municipal permitting
Construction permitting
Multiple permit types

• Have you ever worked directly with any of the following?

(Check all that apply)
Municipalities
Building Departments
Environmental Agencies
Contractors
Engineers
Architects
Utility Companies
None of the Above

• Have you worked in any of the following industries?

(Check all that apply)
Construction
Marine Construction
Engineering
Environmental Services
Utilities
Property Development
Government
None of the Above

• If a permit application has been submitted but no response has been received after several weeks, what would you typically do?

Wait until the agency responds
Send an email and wait
Follow up repeatedly until a status update is obtained
Escalate internally and move on

• Describe your system for tracking multiple projects, deadlines, and follow-up items.
• Have you ever been responsible for tracking outstanding customer payments, invoices, or administrative follow-up tasks?

Yes
No

• Have you used any of the following software?

(Check all that apply)
Buildertrend
Housecall Pro
QuickBooks
Microsoft Excel
Adobe Acrobat
CRM Software
Project Management Software
None of the Above

Work Location: Hybrid remote in Pinckney, MI 48169