Working Title

Fiscal Operations Specialist

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

College of Professional & Global Education (CPaGE)

Appointment Type

This is a two-year temporary position, with the possibility of extension based on operational needs.

Time Base

Full Time (1.0)

Work Schedule

Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Anticipated Hiring Range

$5,462.00 per Month ($65,544.00 Annually)

Salary is commensurate with experience.

Position Summary

The Fiscal Operations Specialist reports to the Finance Director. The Specialist supports the day-to-day fiscal and administrative operations of the College of Professional & Global Education (CPaGE) by assisting with purchasing, financial reporting, and reconciliation tasks. This position is responsible for ensuring fiscal transactions are processed accurately, in compliance with university and CSU policies, and within established timelines.

The Specialist assists in providing general fiscal support to staff and faculty. The position requires attention to detail, accuracy, and the ability to communicate effectively with internal and external partners. The Specialist will also support ongoing process improvements and special projects to enhance efficiency and fiscal transparency within the unit.

Position Information

Financial Record Keeping and Reconciliation

• Assist with reconciling monthly expense reports using OnBase and other financial systems.
• Support journal entries, deposits, and other transactional processing in compliance with CSU accounting standards.
• Maintain and update fiscal tracking logs and databases for internal reporting and audit purposes.
• Analyze queries and financial data to generate basic fiscal reports.
• Verify the accuracy of transactions and ensure appropriate documentation for all expenditures.

Purchasing and Payment Processing

• Assist with purchasing and TPC invoicing.
• Review purchase requests and invoices for completeness and compliance.
• Prepare and route purchase orders, reimbursement requests, and related documentation.
• Communicate with vendors and staff regarding purchasing questions and payment status.
• Support monthly reconciliation when needed.

Reporting, Analysis, and Process Improvement

• Assist in generating and analyzing monthly program and budget reports.
• Participate in ongoing process improvement efforts to increase operational efficiency and fiscal accountability.
• Conduct ad hoc analyses and support special projects related to fiscal operations.
• Compile data for budget tracking and performance monitoring.
• Assist in documenting and maintaining standard operating procedures (SOPs) for unit fiscal processes.

Communication and Administrative Support

• Serve as a point of contact for external departments and staff inquiries related to fiscal operations.
• Provide excellent customer service in all fiscal communications.
• Support internal coordination of fiscal deadlines, project timelines, and reporting requirements.
• Perform other duties as assigned.

Other duties as assigned

Minimum Qualifications

• General knowledge of budgeting principles, concepts, and processes.
• Skill in following guidelines and providing input and feedback.
• Demonstrated communication and interpersonal skills.
• Analytical and problem-solving skills including the ability to analyze and summarize mathematical and statistical information.
• Ability to work independently and as part of a team and build relationships with diverse stakeholders.
• Proficiency in using word processing and spreadsheet software and applications.
• Ability to learn financial systems.
• Organizational and time management skills to plan, organize, and prioritize work.
• Strong attention to detail and accuracy.
• Education equivalent to a bachelor’s degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may besubstituted for the required education on a year-for-year basis.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• One year of experience in accounting, fiscal operations, or administrative support, preferably in a higher education or public sector environment.
• Experience with financial systems.
• Strong Excel skills for data tracking and reconciliation.
• Excellent written and verbal communication skills.
• Demonstrated ability to work collaboratively and maintain accuracy in a fast-paced environment.

Environmental/Physical/Special

Must be able to work for extended periods at computer terminals.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.