Job Summary

We're looking for an organized, proactive Administrative Assistant fluent in Spanish to join our team. Portuguese fluency is a plus. You'll keep day-to-day office operations running smoothly and provide reliable support to staff and clients. Strong communication skills and comfort with office software are a must. This is a paid position with room to grow your administrative experience.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy.
• Coordinate calendar management and schedule appointments using productivity software such as Microsoft Office.
• Perform data entry and maintain accurate records through filing, spreadsheets, and database management tools like QuickBooks.
• Provide customer support by responding promptly to inquiries, assisting with client communication, and ensuring high-quality service delivery.
• Support office management tasks such as ordering supplies, organizing files, proofreading documents, and maintaining office equipment.
• Assist with bookkeeping tasks, including invoicing and expense tracking, utilizing computer literacy skills.
• Handle clerical duties such as word processing, typing, proofreading, and managing correspondence with attention to detail.
• Provide support for staff members and faculty.

Qualifications

• Fluent in Spanish (required); Portuguese fluency is a plus.
• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and productivity software.
• Excellent phone etiquette and experience managing multi-line phone systems.
• Strong computer skills including data entry, file management, and general office technology.
• Demonstrated ability to prioritize tasks efficiently while maintaining attention to detail in a fast-paced setting.
• Previous experience as a receptionist or personal assistant is advantageous; experience in medical or dental reception is a bonus.

Join our team and put your organizational skills to work. We're looking for someone proactive who enjoys providing great support and helping create a positive workplace. This role offers real opportunities to grow your career while making an impact.

Pay: $22.00 - $30.00 per hour

Work Location: In person