Addison Trail High School

Attendance Secretary/ Door 1 Receptionist

Salary: $ 39,383.44

Available: August 03, 2026

Title: Attendance Secretary/ Door 1 Receptionist

Reports To: Director of Deans/Assistant Principal for Student Services

Duration: 10 Months

Salary: Level II, Step 1

Purpose Statement

The job of Attendance Secretary/Door 1 Receptionist is done for the purpose of ensuring accurate attendance accounting within the District; resolving attendance-related issues; ensuring compliance with state reporting and documentation requirements; supporting student safety and building security through front entrance supervision and visitor protocols; conveying attendance, safety, and student-related information to appropriate parties; and providing general clerical support, information, and/or direction as may be assigned at the school site.

Essential Functions

• Maintains a variety of manual and electronic (PowerSchool) documents, files, and records (e.g. student attendance, notification logs, locker assignments, field trip permission slips, doctors, notes, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Obtains attendance records for student entry and exit from campus during school hours (e.g. telephone messages, admission slips, late notices, class release forms, etc.) for the purpose of ensuring accurate reporting of excused absences.
• Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
• Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to parents, passes for students, incoming calls on attendance slips, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.
• Processes documents and materials into Power School (e.g. reason for absence, unexcused report, Homebound students, Physical Education excuses, vacation absences, field trips, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Responds questions from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or directions as may be required.
• Retrieves calls from answering machines for the purpose of recording them and ensuring absences are reported accuracy.
• Supervises front door entrance in compliance with established safety protocols and policies (Raptor, etc.)
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities and anticipating their needs.
• Responds to inquiries of parents, students, staff and administration regarding for the purpose of providing information, direction and/or referral for addressing inquiry.
• Responds to a variety of situations (e.g. accidents, injuries, vandalism, suspicious activities, alarms, etc.) for the purpose of taking the appropriate action to resolve immediate safety and/or security concerns.
• Refers incidents including personal injuries, altercations, suspicious activities, rule violations, etc. to appropriate site personnel for the purpose of ensuring follow-up in accordance with administrative, site security and student safety guidelines.
• Communicates safety and security policies and enforcement procedures to students, staff and visitors for the purpose of ensuring their understanding of such information and the potential consequences of violation.
• Collaborates with other school and district personnel, assigned police officer, representatives of local agencies, etc. (e.g. canine searches, expulsion hearings, etc.) for the purpose of providing information and/or taking action regarding investigations, criminal activities, gang activities, vandalism, etc. for the safety and security of the school site.

Other Functions

• Participates in unit meetings, in-service training, workshops as requested for the purpose of conveying and/or gathering information required to perform job functions.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Supports the community relations office with mailings and dissemination of information.

Job Requirements: Minimum Qualifications

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; applying district, state and federal policies and regulations; performing standard bookkeeping/accounting procedures; collecting money; customer service; and utilizing pertinent software applications including word processing, spreadsheets and databases.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific Knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and Microsoft Office software applications including: Word, Excel, and Access.

ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific Ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience is required.

Education High school diploma or equivalent.

FLSA Status Non Exempt