Position Title

Senior Project Planner / Scheduler

Reports To

Project Controls Manager / Project Director

Position Summary

The Senior Project Planner / Scheduler is responsible for the development, maintenance, analysis, and reporting of project schedules utilizing Microsoft Project. This position supports project execution by establishing baseline schedules, tracking progress, identifying schedule risks, performing critical path analysis, and providing accurate forecasting to project management and executive leadership.

The role requires strong construction planning experience, advanced scheduling expertise, and the ability to work closely with operations, engineering, procurement, subcontractors, and clients to ensure project objectives are achieved.

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Primary Responsibilities

Project Planning & Scheduling

• Develop detailed project schedules utilizing Microsoft Project (MS Project).
• Establish project work breakdown structures (WBS) aligned with contract requirements.
• Develop baseline schedules from bid estimates, execution plans, and contract milestones.
• Create resource-loaded schedules and manpower forecasts.
• Develop schedule logic, activity sequencing, and critical path networks.
• Maintain schedule integrity and compliance with project controls procedures.

Schedule Management

• Update project schedules on a weekly basis.
• Collect progress updates from field supervision, engineering, procurement, and subcontractors.
• Analyze schedule performance against baseline.
• Identify schedule variances and recommend corrective actions.
• Perform critical path and float analysis.
• Evaluate schedule impacts resulting from change orders, delays, and disruptions.

Project Controls & Reporting

• Generate weekly and monthly schedule reports.
• Develop executive-level schedule dashboards and KPI reporting.
• Prepare look-ahead schedules (2-week, 3-week, 6-week, and 12-week).
• Provide earned value and productivity reporting as required.
• Support project forecasting and completion projections.
• Track contractual milestones and key deliverables.

Change Management

• Analyze schedule impacts associated with RFIs, design changes, and change orders.
• Prepare Time Impact Analyses (TIA).
• Support preparation of Requests for Equitable Adjustment (REA) and delay claims.
• Document schedule impacts resulting from owner, engineering, procurement, or subcontractor delays.
• Assist project management in developing recovery schedules and mitigation plans.

Coordination & Communication

• Participate in weekly project meetings.
• Coordinate schedule activities with:

o Project Management

o Construction Management

o Engineering

o Procurement

o Quality Control

o Safety

o Subcontractors

o Clients

• Present schedule updates and recovery plans to executive leadership and clients.

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Required Qualifications

Education

• Bachelor's Degree in Construction Management, Engineering, Project Controls, Business Management, or related field preferred.
• Equivalent industry experience considered.

Experience

• Minimum 10+ years of construction planning and scheduling experience.
• Experience on industrial, manufacturing, refinery, power, petrochemical, or heavy industrial projects.
• Demonstrated experience managing projects exceeding $25 million.
• Strong understanding of EPC and self-perform construction environments.

Technical Skills

• Advanced Microsoft Project proficiency.
• Advanced Microsoft Excel skills.
• Schedule development and maintenance.
• Critical Path Method (CPM) scheduling.
• Resource loading and forecasting.
• Cost and schedule integration.
• Time Impact Analysis (TIA).
• Schedule recovery planning.
• Construction sequencing and work packaging.

Preferred Qualifications

• Primavera P6 experience.
• Project Controls Professional (PMI-SP, PSP, PMP, or equivalent).
• Experience supporting contract administration and claims.
• Knowledge of earned value management systems.

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Key Performance Indicators (KPIs)

• Schedule accuracy.
• Forecast reliability.
• Critical path management effectiveness.
• Timeliness of schedule updates.
• Milestone achievement.
• Change order schedule impact documentation.
• Recovery plan implementation.
• Executive reporting quality.

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Core Competencies

• Strategic Planning
• Leadership
• Construction Knowledge
• Analytical Thinking
• Problem Solving
• Communication Skills
• Attention to Detail
• Risk Management
• Time Management
• Contract Awareness

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Typical Deliverables

• Baseline Project Schedule
• Weekly Schedule Updates
• Three-Week Look-Ahead Schedules
• Recovery Schedules
• Executive Schedule Dashboards
• Resource Histograms
• Critical Path Analysis Reports
• Time Impact Analysis Reports
• Schedule Risk Assessments
• Change Order Schedule Evaluations
• Project Completion Forecasts

Pay: $130,000.00 - $180,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Mechanical Planner: 10 years (Required)

Work Location: In person