Job Title: SECRETARY II

Salary: $20.98 Hourly

Job Type: Full Time

Location: Columbus, Ohio

Department: VARIES

*This posting is to apply for the SECRETARY II exam.

Those who pass the exam will be added to the SECRETARY II eligible list to be considered for future job openings.

Definition:

This job posting is for a competitive position. The hiring department will conduct a preliminary review of your application to determine who to interview. It is the responsibility of all applicants to provide a complete list of relevant work experience (previous and current) on the application .

Resumes will not be accepted in lieu of listed work experience. Official transcripts or degree are required to receive educational credit. Please attach before submitting application. Applications cannot be updated after submission.

***This posting is for the SECRETARY II exam only. Candidates who successfully pass this exam will be placed on the SECRETARY II eligible list only.***

The exam is web-based . Approved applicants will be notified by email of their scheduled test date and time.

This is not a remote position.

Under direction, is responsible for (a) serving as a secretary to a director or a principal in those instances where there is no need to take or transcribe dictation; (b) supervising a small group of clerical workers; or (c) acting as a clerical subject matter specialist requiring at least one (1) year of on-the-job training; performs related duties as required.

Examples of Work:

• Operates a personal computer to obtain, process, or file data and information;
• Operates a computer desktop and computer keyboard;
• Answers all incoming calls, retrieves voicemail messages, transcribes detailed messages, covers other department phones on an as needed basis;
• Interviews office and telephone callers and endeavors to resolve minor problems and furnish requested information;
• Classifies, sorts, and files various data, records, and reports alphabetically and numerically;
• Initiates telephone calls to obtain or issue information;
• Plans and schedules own work activities to accomplish necessary objectives;
• Types letters, memoranda, records, reports and other documents from clear copy, rough draft and other sources;
• Notifies personnel of visitors or callers;
• Proofreads documents for accuracy;
• Supervises and/or coordinate activities or workers engaged in performing clerical duties;
• Issues various office correspondence and communications to appropriate personnel;
• Sorts, distributes and/or delivers mail, packages or supplies.

Minimum Qualifications:

Any combination of training and experience equivalent to completion of the twelfth school grade and three (3) years of typing and/or word processing experience.

Test/Job Contact Information:

This job posting is for a competitive position. The hiring department will conduct a preliminary review of your application to determine who to interview. It is the responsibility of all applicants to provide a complete list of relevant work experience (previous and current) on the application . Resumes will not be accepted in lieu of listed work experience.Official transcripts or degree are required to receive educational credit. Please attach before submitting application. Applications cannot be updated after submission.

The names of the applicants passing this administration of this exam will be used to CREATE a NEW Competitive eligible list for this classification. If you are interested in having your name included on the new eligible list, you will need to apply for this position within the filing period indicated above and successfully complete all phases of the testing process. It is the responsibility of all applicants to provide a complete list of relevant work experience (previous and current) on the application . Resumes will not be accepted in lieu of listed work experience. Unless otherwise indicated, any year of required experience is based on 12 months of full time employment. Anything below 35 hours/week (or seasonal work) will be prorated. Questions regarding this process can be directed to Human Resources at classifiedservices@columbus.k12.oh.us .

The examination process will consist of a computerized exam covering intermediate level secretarial skills including, Spelling, Name & Number Comparison, Reading Comprehension, Sentence Clarity, Proofreading, Word, Excel and Outlook. If special accommodations are required to test, please complete an Accommodations Request located on the CCS website @ https://www.ccsoh.us/Page/2353 . Accommodations Requests must be made upon application submission.

The exam is web-based . Approved applicants will be notified by email of their scheduled test date and time.

Candidates must have a valid picture ID to take the exam.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and may include a pre-employment drug test.

The certification process will be the top 10 candidates on the eligible list, or top 25% of the list, whichever is greater, based on overall test score.

The qualifications listed above are intended to represent the education, experience, skill, and ability levels typically needed to successfully perform the essential duties contained in this job description. Columbus City Schools (CCS) is an equal opportunity employer and does not discriminate against individuals regardless of race, sex, sexual orientation, religion, national origin, age, gender identity or expression, ancestry, familial status, military status or disability in its educational programs, activities, and employment policies. CCS fully supports the hiring and employment of individuals with physical or mental disabilities who meet the job qualifications, so long as the individuals are able to perform the essential duties of the position with or without reasonable accommodation.