The Vibe: Collaborative, supportive, and deeply dedicated to clients.

At The HR Law Firm, we know that a truly great law practice isn’t just built on sharp legal minds—it’s anchored by the people who keep the ship running smoothly. We aren't just looking for someone to fill a seat; we are looking for a warm, grounded, and organized professional to become the heartbeat of our daily operations.

If you are someone who brings a calm, mature presence to a bustling environment, prides yourself on impeccable work, would notice a needle in a haystack, and genuinely loves helping people, you’ll fit right in.

What You’ll Do (Your Day-to-Day Impact):

You’ll be the bridge between clients and our attorneys. Your mission is to keep our firm operating efficiently and our team beautifully aligned.

• The Gatekeeper & Guide: You’ll be the welcoming voice on the phone and the thoughtful pen behind our emails, ensuring clients feel heard and valued.
• The Master Coordinator: Coordinate meetings, manage projects, and keep a watchful eye on calendars so our legal team never misses a beat (or a deadline).
• The Document Craftsman: Assists in preparing and proofing legal documents and contracts with a sharp eye for detail.
• The Problem Solver: Tackle projects and daily tasks with a proactive, "I've got this" attitude.

Who You Are:

• An Experienced Admin Assistant: You know the ropes of a professional office and understand how to navigate a fast-paced environment with grace.
• A Culture Fit: You value mutual respect, open communication, and a positive workplace culture. You take your work seriously, but don't take yourself too seriously.
• A Reliable Anchor: You possess the maturity to handle sensitive situations with discretion and a steady hand.
• Details Matter to You (LIKE A LOT): You consistently deliver high-quality work because you believe the little things make a big difference.

FULL-TIME POSITION. MUST BE LOCATED IN PST OR MST TIMEZONE AND AVAILABILITY MUST BE BETWEEN 8 AM - 5 PM PST MONDAY THROUGH FRIDAY. IF INTERVIEWED, PLEASE BE SURE TO ASK US ABOUT OUR UNIQUE CLIENT POLICY THAT KEEPS OUR WORKPLACE A POSITIVE ONE!

$20 - $28 per hour DOE

• Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines
• Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
• Make travel arrangements, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events
• Use daily time records to properly process client billing with support from the accounting department
• Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed
• Complete legal research as needed under the supervision of attorneys and paralegals

• Utilize firm templates and a great deal of attention to detail to create custom policies and documents for clients
• Proofread, cross-reference, combine, compare, and contrast policies, concepts, and documents to produce complete and custom documents for clients

• Experience with legal software, litigation case management, and docketing programs
• Proficient with MS Office products
• Candidates should have strong organizational skills and communication skills
• 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
• Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times

• High School diploma or equivalent required; an associate's degree or college degree preferred
• At least 2 years of prior experience working in a fast-paced law office, business, or estate planning office is required

Why You’ll Love It Here:

We believe in working hard for clients, but we also believe in taking care of our people. At The HR Law Firm, you’ll find a supportive team that respects your expertise, values your work-life balance, and cheers for your success.

Who We Are:

Remote work is not a fad for us-it is by design, and our management style reflects that.

Our pillars and commitments to clients:

Confidence: We aim to give CA Business Owners confidence to run their businesses the way they want to and fuel the life they desire, with peace of mind that they are protected from hire to fire.

Encouragement: Our goal is that by walking alongside them, our advice will provide the support they need to flourish.

Hope: By having the unwavering support of our firm, our goal is that they will have hope for their futures, their families, and their businesses.

We offer paid time off, holiday office closures, summer Fridays, and a wonderful team environment! Plus more!