Position Scope

We are looking for a reliable, organized, and detail-oriented Administrative Assistant to join our growing truck sales company. This role is ideal for someone who enjoys working in a fast-paced office environment, handling multiple responsibilities, and supporting both daily office operations and executive-level administrative tasks.

The position includes front desk responsibilities, administrative support for management, and assisting the Executive Assistant with operations across multiple affiliated companies in the trucking industry, including truck sales, leasing, insurance, and transportation-related businesses.

Experience in trucking, dealership operations, DMV/title processing, or administrative coordination is a plus, but we are willing to train the right candidate.

Administrative Assistant Expectations

o Manage emails, office communication, and scheduling

o Assist with document organization, filing, and data entry

o Prepare and save invoices, receipts, and order documentation

o Maintain organized digital and physical records

o Support daily administrative operations for multiple affiliated companies

o Coordinate paperwork related to truck sales and customer documentation

o Communicate with affiliated companies and outside contacts as needed

o Assist with internal reports, spreadsheets, and office tracking systems

o Assist with fuel card management, tracking and related documentation

Front Desk Expectations

o Answer and direct incoming phone calls professionally

o Welcome and assist customers and visitors at the front desk

o Maintain office space and inventory

o Maintain a professional and welcoming front office environment

o Receive, sort and distribute mail and deliveries

Qualifications

o Strong organizational and attention to detail

o Excellent communication and customer service skills

o Ability to multitask, prioritize and meet deadlines

o Ability to work independently while maintaining professionalism and efficiency

o Basic knowledge of Microsoft Office (Outlook, Excel, Word)

o Ability to handle confidential information professionally

o Professional verbal and written English communication skills required

o Proficiency in Balkan languages

o Needs to be able to drive

What We Offer

o Stable full-time position

o Friendly and professional work environment

o Competitive pay based on experience

Pay: $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person