Draft and edit documents, memos, and other written materials.

Assist in internal and external communication as needed.

Light Bookkeeping:

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. This is a full-time, in-person position based at our Staten Island, NY, office. In this role, you will provide crucial support to our daily operations by handling various administrative tasks with efficiency and professionalism. The ideal candidate should be able to manage time effectively, communicate clearly, and contribute to a positive work environment.

Responsibilities:

General Administrative Support:

• Answer and direct phone calls in a courteous and professional manner.
• Manage email correspondence and prioritize messages for timely responses.
• Maintain and organize office files, records, and documentation.

Data Entry and Record Keeping:

• Input and update data in spreadsheets, databases, and other systems.
• Ensure accuracy and completeness of information in records and reports.
• Support the Procurement role by assisting with purchase orders, vendor communication, and order tracking.

Communication:

• Draft and edit documents, memos, and other written materials.
• Assist in internal and external communication as needed.

Light Bookkeeping:

• Support Accounting role by processing vendor invoices.
• Assist with basic bookkeeping tasks, data entry, and expense tracking.

Special Projects:

• Support various projects and initiatives assigned by supervisors.
• Take initiative to improve and streamline administrative processes.

Requirements:

• Proven experience as an administrative assistant or in a related role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with QuickBooks.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Familiarity with basic bookkeeping principles.
• Previous experience in a similar administrative role.
• Knowledge of Microsoft Office.
• Knowledge of QuickBooks.

Application Process:

Interested candidates should submit a resume and cover letter detailing their relevant experience and availability. Applications will be accepted through July 31, 2026. Interviews will be scheduled for shortlisted candidates.

Our company is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Job Type: Full-time

Salary: $26.00+ per hour

Expected hours: 40 per week

Benefits: Paid Time Off, Vacation, 401k, Medical and Dental Insurance

Pay: $26.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off

Work Location: In person