Job Summary

Administrative Assistant

Position Location: Southern Santa Barbara County

Temporary 9-month Assignment

About Habitat for Humanity of Southern Santa Barbara County:

Established in 2000, Habitat for Humanity of Southern Santa Barbara County (Habitat Santa Barbara) is a local nonprofit committed to building strength, stability, and self-reliance through shelter. We partner with low-income individuals and families in Southern Santa Barbara County to build or improve a place to call home. Visit www.sbhabitat.org to learn more.

JOB SUMMARY:

The Administrative Assistant is a full-time temporary 9-month assignment. This is an entry level position that reports to the Director of Operations and Human Resources and provides administrative support to Habitat for Humanity of Southern Santa Barbara County's leadership team and affiliate operations. This role serves as a central administrative resource that helps ensure the efficient day-to-day administration of the affiliate.

The Administrative Assistant serves as the primary front desk representative for the affiliate office, providing professional reception services, answering and directing incoming telephone calls, greeting visitors, and supporting daily office operations. During the initial ReStore build-out and opening phase, this position will also assist with answering and routing ReStore phone inquiries until dedicated ReStore staffing is fully established.

The ideal candidate is highly organized, dependable, professional, and detail-oriented. This position supports leadership priorities through scheduling, correspondence, records management, purchasing, office administration, internal communications, and general administrative support while maintaining confidentiality in a fast-paced nonprofit environment.

This ideal candidate for this role is highly adaptable and designed to respond to evolving organizational needs. This position supports front-facing communications, digital platforms, administrative workflows and general operational functions in support of leadership priorities. The role requires strong organizational judgment, professionalism, discretion and the ability to manage multiple priorities in a fast-paced nonprofit environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Provide administrative and operational support to upper management to ensure efficient day-to-day business operations

- Support internal coordination, scheduling, documentation and task follow-up for leadership and cross-functional initiatives

- Maintain organized records, files and operational materials in accordance with organizational standards

- Serve as a reliable operational support resource across departments, responding to evolving needs and priorities

- Serve as an initial point of contact for general organizational inquiries, ensuring timely and professional routing to appropriate leadership or staff

- Support clear, consistent communication flow across departments to promote operational efficiency

- Assist with website content updates, page management and basic website administration to ensure accuracy and consistency

- Support organizational social media accounts including content scheduling, posting, and basic engagement in alignment with organizational voice and guidelines

- Assist with digital tools and platforms used for internal operations and external communications

- Support online purchasing and ordering of office and operational supplies

- Track orders, deliveries and fulfillment of internal requests

- Coordinate with staff to support administrative and operational logistics

- Support cross-departmental projects and organizational initiatives as assigned

- Assist with process improvements and operational workflows

- Support retail operations as needed

- Other duties as assigned

QUALIFICATIONS

- - Minimum of 2 years of experience in an administrative, office support or customer service role preferred, or an equivalent combination of education and experience

- - Experience providing administrative support to senior leadership or multiple departments preferred

- Exceptional computer proficiency with the ability to quickly learn and navigate new digital platforms, systems, and tools

- Experience with website management tools, social media platforms and general office technology

- Strong organizational skills with the ability to manage multiple priorities

- Demonstrates strong judgment, adaptability, and the ability to learn quickly in a fast-paced and evolving environment

- Professional phone presence and strong customer service skills

- Strong written and verbal communication skills

- Proficiency with Microsoft Office, database management and web-based platforms

- Familiarity with content management and social media tools

- Ability to work independently and collaboratively in a team environment

- Attention to detail, sound judgment, and follow-through

- Ability to maintain confidentiality and work with sensitive information

- Availability on evenings and weekends as needed.

- The ability to lift up to 50 lbs.

- Valid Driver’s License required. Must be insurable under company policy

- Must successfully complete a satisfactory background check

WORKING CONDITIONS

The position includes a combination of administrative support and general office activities.

- Primarily sedentary office work with periods of walking, standing, and light physical activity

- Occasional lifting, carrying, or moving of materials up to 50 pounds

- Indoor office environment with standard business hours

- Ability to work in a fast-paced, collaborative environment

Position Compensation and Classification

This temporary assignment is anticipated to last approximately nine (9) months; however, the duration may be adjusted based on organizational needs, project timelines, and operational priorities. As business needs evolve, the assignment may conclude earlier than anticipated or be extended as appropriate.

Position Status: Full-time non-exempt

- The Administrative Assistant is expected to work a minimum of 40 hours per week with flexibility required based on organizational needs.

- This position is classified as non-exempt and is eligible for overtime in accordance with applicable federal and California wage and hour laws

- This temporary 9-month assignment is not eligible for employer-sponsored health insurance or retirement benefits

- Temporary employees and interns are not eligible for discretionary paid vacation benefits

Compensation: $23.00/hour

- 12 Paid Holidays

- 5 Paid Sick Days

This job description describes typical duties and responsibilities and is not intended to be an exhaustive list. Duties, responsibilities and activities may change at any time with or without notice. Employment with Habitat for Humanity of Southern Santa Barbara County is at-will.

Habitat for Humanity of Southern Santa Barbara County is an equal opportunity employer.

To apply, please send a cover letter and resume to: Jessica de L’Arbre,jessicaw at sbhabitat.org. Questions may be directed to Jessica. Thank you.

Pay: $23.00 per hour

Work Location: In person