Administrative & Events Coordinator

Liberty County Chamber of Commerce & CVB

Full-Time | Hinesville, GA

$15.00/hour + Benefits

Do you thrive in a fast-paced environment where no two days are the same?

The Liberty County Chamber of Commerce & Convention & Visitors Bureau is looking for an organized, dependable, and customer-focused professional to join our team. This position plays a key role in keeping our office running smoothly while helping support community events, local businesses, tourism initiatives, and Chamber programs.

If you enjoy balancing administrative work with community engagement, love staying organized, and take pride in getting the details right, we'd love to meet you.

What You'll Do

Every day looks a little different, but responsibilities include:

Administrative Operations

• Serve as the first point of contact for members and visitors
• Answer phones, emails, and greet guests professionally
• Maintain digital and paper filing systems
• Process mail, deposits, invoices, and office paperwork
• Coordinate calendars, meeting materials, and office schedules
• Order office supplies and maintain inventory
• Use a personal vehicle to complete occasional local errands, including bank deposits, supply purchases, event pickups, and other business-related tasks as assigned.

Membership Support

• Process new member applications
• Prepare welcome packets
• Maintain membership records
• Assist with renewals and member communications
• Support Board and committee meetings

Events & Community Engagement

Help coordinate more than 40 Chamber and community events each year, including:

• Business After Hours
• Ribbon Cuttings
• Luncheons
• Festivals
• Networking events
• Annual community celebrations

Responsibilities include:

• Event setup and breakdown
• Registration and guest check-in
• RSVP management
• Supply preparation
• Vendor coordination
• Attending occasional evening and weekend events

Office & Facility Support

• Help maintain a clean, welcoming office
• Coordinate routine facility needs
• Assist with meeting room preparation
• Complete general administrative projects as assigned

What We're Looking For

We're less concerned with finding someone who checks every box and more interested in finding someone who is:

✔ Exceptionally organized

✔ Detail-oriented

✔ Reliable and accountable

✔ Comfortable managing multiple priorities

✔ Friendly and professional with the public

✔ A strong written communicator

✔ Comfortable learning new software and systems

✔ Willing to ask questions and continuously learn

Successful employees on our team take initiative, communicate clearly, and follow through on commitments. You are expected to successfully complete a structured 90-day training program before transitioning to greater independence. Applicants should be comfortable managing multiple deadlines, adapting to changing priorities, and communicating proactively when questions or challenges arise.

Minimum Qualifications

• High school diploma or GED
• Valid driver's license, reliable personal vehicle, and current automobile insurance
• Ability and willingness to use a personal vehicle to complete occasional work-related errands during business hours (mileage reimbursement provided in accordance with organizational policy).
• Ability to lift 50 lbs occasionally
• Comfortable working both indoors and outdoors during events
• Basic computer proficiency (Microsoft Office or similar)

Preferred

• 2+ years of administrative experience
• Customer service experience
• Event coordination experience
• Experience with databases or CRM software

Schedule

• Monday-Friday
• 8-hour shifts
• Most work is performed Monday through Friday during regular business hours. Occasional evening and weekend work is required for Chamber events; advance notice is provided whenever possible.

Benefits & Perks

• Health Insurance (eligible after 90 days)
• Paid Time Off (begins accruing upon hire; available for use after the 90-day introductory period)
• 11 Paid Holidays annually
• Monthly Cell Phone Stipend
• Annual Performance Bonus Opportunities
• Professional Development & Training Opportunities
• Retirement Plan (eligible after one year of employment)
• Mileage reimbursement for approved business travel using a personal vehicle
• Compensatory time is provided for approved hours worked beyond the regular work schedule due to Chamber events.

Why You'll Love Working Here

• Make a visible impact on the Liberty County community.
• Enjoy a variety of work—no two days are the same.
• Build relationships with local business leaders, elected officials, and community organizations.
• Grow your skills through professional development and hands-on experience in event planning, nonprofit operations, tourism, and membership services.

Before You Apply

This position is ideal for someone who enjoys staying busy, takes ownership of their work, and genuinely enjoys helping people.

Because our team is small, every employee plays an important role. We're looking for someone who values professionalism, accuracy, dependability, and teamwork.

If that sounds like you, we'd love to hear from you.

Pay: Up to $15.00 per hour

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person