Job Overview

The Program Assistant has primary responsibility for the bookkeeping, payroll, and procurement responsibilities for the Office of Assessment Services. The Program Assistant also serves as the point of contact for building maintenance and as the liaison between the Office and vendors, schools, and parents.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Researches products, vendors, and supplies for purposes of procurement, makes payments and services, and reviews contracts.
• Creates and processes purchase orders.
• Manages the purchase card, travel card, fuel cards, direct pays, and reviews iExpenses for accuracy.
• Assists with compiling mailings and assessment materials for distribution.
• Documents, tracks and manages payroll, leave, and pay for part-time employees, to include payroll for Project Graduation.
• Helps prepare, track, and monitor the Office's budget and the budget for Project Graduation.
• Initiates and tracks work orders for building maintenance and office machines.
• Maintains the LCPS online payment portal for AP Testing and regularly communicates payment information with schools.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High School Diploma or GED

Experience

Licenses and Certifications

Knowledge, Skills and Abilities

• Experience with budget management, payroll, accounting, procurement, and/or fiscal management; or any equivalent combination of education, experience, and/or training to perform the responsibilities of the position
• Knowledge of Excel, Outlook, Google and Facilities Direct
• Strong oral and written communication skills

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Supervisor, Assessment Services

FLSA Status: Non-Exempt

Months/Days/Hours: 12 months/ 254 days/ 8 hours

Salary Level: Universal/Scale B.1 - Level 8

Salary Scale: https://www.lcps.org/compensation

Salary Range: $29.20 - $37.58

Remote Work Eligible: No

Union Designation: Non-Union